EcoSafe Environmental Services Inc. is hiring: Administrative Assistant in Kansa

Benefits:

• Employee discounts
• Opportunity for advancement
• Paid time off
• Wellness resources

Administrative Assistant needed in the Greater Kansas City area for an environmental consulting and testing company.
EcoSafe Environmental Services, Inc. is a woman-owned & operated, environmental consulting and testing company. We offer opportunities for advancement through external and company-provided training/experience. Every day our employees apply their diverse skills, expertise, and knowledge to our mission of environmental due diligence and delivering creative solutions that improve our world. Well support you as a valued member of our team, whether youre established in your career or just starting out, through training programs, hands-on experience, mentoring opportunities, and guidance from respected industry leaders.

This is an entry-level position with local city/state travel required.

Job Summary:


The Administrative Assistant will play a crucial role in ensuring the smooth operation of our office by providing administrative support, managing day-to-day tasks, and maintaining efficient workflows. This role requires a high level of organization, attention to detail, and excellent communication skills.

Key Responsibilities:

• Office Management: Coordinate office activities and operations to ensure efficiency and adherence to company policies. Maintain office supplies and equipment; order new supplies as needed.
• Administrative Support: Assist with daily administrative tasks, including answering phones, managing correspondence, checking and distributing mail, scheduling meetings, preparing documents, and filing paperwork.
• Data Entry and Record Keeping: Maintain accurate records, databases, and files, including employee records, vendor information, and other documentation. Handle data entry tasks and ensure data accuracy.
• Scheduling and Calendar Management: Organize and schedule meetings, appointments, and travel arrangements. Prepare meeting agendas, take minutes, and follow up on action items.
• Communication: Serve as the point of contact for internal and external communications, providing prompt and professional responses to inquiries.
• Support to Leadership: Assist management with administrative tasks, special projects, and other ad hoc duties as needed.
• Invoicing and Billing: Assist in preparing and processing invoices, tracking payments, and coordinating with the finance department to ensure timely and accurate billing.
• Mail Handling: Receive, sort, and distribute incoming mail and packages. Prepare outgoing mail and coordinate shipping and deliveries.
• File and Paperwork Submission: Submit and organize files and paperwork to ensure proper documentation and record-keeping.
• Event Coordination: Plan and coordinate company events, meetings, and conferences.

Qualifications:

• Education: High school diploma or equivalent required; associates or bachelors degree preferred.
• Experience: Minimum of 2 years of experience in an administrative or office support role preferred.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software or tools.
• Communication Skills: Strong written and verbal communication skills.
• Organizational Skills: Excellent organizational and time-management abilities, with attention to detail and accuracy.
• Problem-Solving: Ability to handle multiple tasks and prioritize effectively in a fast-paced environment.
• Interpersonal Skills: Strong interpersonal skills with a customer service mindset and ability to work well in a team.

Preferred Qualifications:

• Experience with project management or event planning.
• Knowledge of basic accounting or bookkeeping principles.
• Familiarity with data entry and maintaining databases.

Benefits:

• Paid time off and holidays
• Retirement plan options
• Opportunities for professional development and growth