Administrative Assistant Job at Electric Power Research Institute (EPRI) in Palo

Job Title: Administrative Assistant Location: Palo Alto, CA Job Summary and Description: Provides administrative support to multiple departments/program research areas through partnership with Department/Program Manager. Performs a variety of administrative support to assist staff members with complex details and advanced administrative duties. Executes special or continuous research-type work and data analysis tasks. Coordinates high level activities between divisions/departments and external contacts, including members/customers. Works with internal EPRI personnel at all organizational levels to gather and deliver critical information and meet time-sensitive deadlines. Ensures all department communication – both internal external is professional and personable. Duties and Responsibilities: Provide administrative support including deliverable management, research portfolio support, meeting organization, word processing, slides and presentations, review, editing, and production of reports, and hosting in-person and webcast meetings Manage and support timely execution of deliverables Develop and maintain the contact and contract databases Track and follow-up on various action items to ensure schedules and due dates are met Coordinate calendars to manage priorities and avoid conflicts Track financial (and budget) information Assist in the creation/implementation of processes to support the electric transportation organization Make travel arrangements Order office supplies Develop and maintain file systems via cloud storage services Schedule and coordinate meetings (virtual, in-person, and hybrid) Other tasks as needed Knowledge and Skills Required: High School diploma High degree of professionalism Excellent organizational skills Excellent planning skills (ability to anticipate future needs) Exceptional attention to detail Strong internal and external customer focus Excellent oral and written communication skills Ability to work both independently as well as with other people of all backgrounds and experience levels Ability to work under pressure to meet short deadlines, while supporting multiple staff Ability to prioritize work and manage multiple responsibilities Excellent computer skills, including knowledge of Microsoft Office, MS Project, Excel, PowerPoint and other specialized programs used by EPRI Ability to learn and take on new responsibilities as emerging needs arise The salary range for this position is $58,900 USD to $63,000 USD annually. This salary range is an estimate, and the actual salary may vary based on various factors, including without limitation applicant's education, experience, skills, and abilities, as well as internal equity and alignment with market data. The salary may also be adjusted based on applicant's geographic location. This role is eligible to participate in EPRI’s annual incentive program. The amount of incentive varies and is subject to the terms and conditions of the plan. This role is eligible to participate in EPRI’s standard employee benefit programs, which currently include the following: medical, dental, vision, 401k, STD/LTD and paid family leave, life and accident insurance, paid time off (flexible vacation, sick leave, and holiday pay). EPRI participates in E-Verify, an online system operated jointly by the Department of Homeland Security and the Social Security Administration (SSA). EPRI uses the system to check the work status of new hires by comparing information from the employee's I-9 form against SSA and Department of Homeland Security databases. EPRI is an equal opportunity employer. EEO/AA/M/F/VETS/Disabled Together . . . Shaping the Future of Energy. www.epri.com Together Shaping the Future of Energy EPRI provides thought leadership, industry expertise, and collaborative value to help the electricity sector identify issues, technology gaps, and broader needs that can be addressed through effective research and development programs for the benefit of society. If you need help during the application process, please contact us at applyhelp@epri.com .