Administrative Assistant Job at S&K Building Services in Penn Yan

S&K Building Services is looking to welcome an Administrative Assistant to the team! As an Administrative Assistant, you will play a key role in providing a world-class customer experience to all S&K customers. Your responsibilities will include ensuring timely and accurate maintenance of Accounts Receivables, as well as efficiently managing various office tasks and operations.

This position will support Clean & Green Softwash Solutions, an S&K acquired company.

Clean & Green |  7 Bush Park Lane, Penn Yan, NY 14527

WHAT YOU’LL DO

• Support branch by answering phones, managing scheduling, and managing customer relations.
• Respond to online inquiries and send bids.
• Confirm work order schedule.
• Enter invoices and statements into platform; send invoices and statements to customers.
• Manage Account Receivables and reconcile QuickBooks data with the Corporate Office.
• Assist with inventory ordering.
• Manage and write Standard Operating Procedures (SOPs) and work instructions.
• Other responsibilities that the Branch Manager assigns.

WHO YOU ARE

• You have 2+ years of experience in an administrative role
• You are tech savvy with excellent computer skills using multiple software platforms. 
• You are proficient in Microsoft Word, Excel, Teams, and Outlook
• You have experience and are proficient with QuickBooks Online.
• You have excellent data entry skills.
• You are highly detail oriented.
• You are an analytical problem solver with the ability to identify errors or anomalies and find solutions to ensure smooth operations
• You have excellent verbal, written, and interpersonal communication skills
• You are task focused and results driven with the ability to thrive in fast-paced environment with multiple priorities. 
• You live in the Penn Yan, New York area and are able to work in-office
• You are able to work a traditional 8am-4pm, Monday thru Friday schedule

NICE TO HAVE

• You have experience with customer relationship management (CRM) platform(s)
• You have experience managing Accounts Receivables
• You have experience working in the Field Services industry

WHAT WE OFFER

• Competitive Hourly Base Pay of up to $27 (Depending on Experience)
• Weekly Pay
• Health Care Plan (Medical, Dental & Vision) - Benefits effective the 1st of the month following 30 days of employment
• Retirement Plan (401k with a Company Match)
• Paid Time Off & Paid Holidays
• Training & Development