Administrative Assistant Job at North End Teleservices, LLC in Omaha

Enhances executive's effectiveness by providing information management support, representing the executive to others.

Job Duties:

• Greets customers, vendors, job applicants, employees from other locations, and other visitors with a high degree of professionalism and courtesy.
• Operates multiple-line telephone and routes calls to the appropriate person or location within the office.
• Exercises discretion and interpretive judgment in frequent and sometimes stressful contacts with callers and onsite contacts.
• Log all guests and visitors in and out.
• Manage the cleanliness of the conference room.
• Manage the scheduling of all conference room reservations.
• Provide set up for refreshments and coffee service in the conference room for meetings as needed.
• Assist with the set-up of audio/visual conferencing, etc.
• Arrange catering for VIP meetings.
• Maintain travel and expense reports.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
• Provides general administrative and support to the executive and leadership team.
• Manages the cleanliness of the lobby area, bathrooms, hallways, and admin breakroom.
• Manage vendor contacts and files.
• Manage vendor schedule.
• Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Identify telephone system problems and immediately alert the proper personnel.
• Assume the role of concierge when required.
• Assists with new employee training class set up.
• Manage equipment requests.
• Manage incoming/outgoing mail and supplies.
• Other duties as assigned.

Preferred Skills

• Strong work ethic; diplomatic; team and service-oriented; builds strong working relationships.
• Exemplary planning and time management skills
• Exhibits superior verbal communication and phone skills.
• Exhibits exceptional customer service skills.
• Consistently demonstrates professional demeanor, appearance, and attitude.
• Proven ability to remain calm under pressure; resilient.
• Ability to multitask and prioritize daily workload
• Sound judgment and problem-solving ability.
• Able to appropriately handle confidential and highly sensitive material.
• Demonstrated ability to be flexible and adapt to an ever-changing work environment.

The Millennium Group https://tmgofficeservices.applicantpro.com

• High school diploma or equivalent
• Proven experience as an executive administrative assistant, senior executive assistant, or in other secretarial position
• 1-3 years' experience with Microsoft Office Software (Word, Excel, and Outlook).
• Strong work ethic; diplomatic; team and service-oriented; builds strong working relationships.

Compensation

North End Teleservices will offer a comprehensive benefits package. Compensation is commensurate with skills and experience.

Attendance and Punctuality

Employees will follow the work schedule assigned and must comply with the attendance and established punctuality requirements.