Administrative Assistant Job at Blue Rose Consulting Group, Inc. in Chicago

Blue Rose Consulting Group is seeking a Full-Time Administrative Assistant to provide comprehensive program support. The ideal candidate will perform a variety of administrative, record-keeping, and reporting tasks, supporting Front Office, Real Estate Division programs, and Project Management Office in Design & Construction. This role is located at the JCK Federal Building in Chicago and is open to US Citizens ONLY.

In this role, you will:

• Perform various record-keeping, reporting, and informational duties
• Compile, maintain, and update data, lists, and reports
• Check and verify data by direct comparison with source documents, identifying discrepancies
• Gather, acquire, and develop resource materials and other information to support division programs
• Maintain bulletin boards, select and file materials for future reference
• Record, sort, assemble, and file information on specific projects, facilities, contracts, and financial documentation
• Work closely with GSA Management, Leasing Specialists, Lease Contracting Officers, and Planning Managers
• Prepare, gather, and organize all required documentation for successful assembly and completion of lease files and reports
• Monitor, coordinate, and maintain various records
• Extract information, enter data into databases, analyze for trends or patterns, and generate management reports
• Respond to data input and verification requests, ensuring accuracy and timely updates.
• Assist users with software, hardware, and automation issues
• Use computer software to produce, store, and retrieve documents, including spreadsheets, databases, and graphics
• Receive and direct incoming calls, record and distribute phone messages.
• Provide general and contact information to GSA staff
• Maintain a Desk Reference Guide for the position
• Participate in projects related to data management and integrity, including internal audits and resolving System for Award Management (SAM) issues
• Perform other miscellaneous duties, such as maintaining time and attendance reports.
• Perform other job-related duties as assigned

A successful candidate must have:

• Advanced knowledge and proficiency in Microsoft Office products (Excel, Word, Access, PowerPoint).
• Effective communication skills (both written and verbal).
• Resourcefulness, initiative, and skill to function in a fast-paced environment.
• Attention to detail with minimal supervision.
• Professionalism and the ability to interact effectively with others.
• Ability to meet planned and unscheduled deadlines timely.
• Ability to work independently.
• Ability to analyze complex data for insights and present findings to GSA leadership.
• Minimum of five years of experience in an administrative capacity, preferably with a Government Agency or Contractor.
• Background suitability clearance (HSPD-12) by GSA, prior to work and maintain this clearance.

Preferred Skills:

• Proficiency in additional software like Adobe, Google Suite (Mail, Calendar, Drive, Sheets, Docs).
• Capability to become proficient in various GSA computer programs, such as eRETA.
• Ability to operate routine office equipment (scanners, copy machines, fax machines).
• All contract personnel will be required to undergo a background suitability clearance (HSPD-12) by GSA, prior to work and maintain this suitability clearance 0-2 Years’ experience as an HR coordinator, Recruiting Coordinator, or Administrative Assistant

Pay Rate: An hourly rate representing a total annual salary of approximately $68,000 - $71,000 plus an additional benefits allowance, for a total package of approximately $80,000+ annually.