Administrative Assistant Job at Administrative Assistant in Miami

Job Summary
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. This essential role supports daily operations and ensures efficient office management. The ideal candidate will possess strong communication skills, be bilingual in English and Spanish, and have previous experience in a similar role.

Qualifications
High school diploma, associate degree preferred.
Fluent in English and Spanish
Experience in administrative or office support.
Knowledge of purchase orders and inventory management.
Proficient in Microsoft Office Suite.
Familiar with office management software.
Strong communication skills.
Excellent organizational and multitasking abilities.
Detail-oriented and problem solver.
Team player with good time management.
Committed to excellent service.
Adaptable to changing priorities.

Job Description
Serve as the primary point of contact for clients and visitors, providing excellent customer service
Promptly receive and redirect incoming calls.
Monitor and replenish office supplies as needed.
Create, track, and follow up on purchase orders for timely deliveries.
Organize and schedule material deliveries and installations.
Request and compare quotes from freight forwarders to find cost-effective shipping solutions and assign shipments and monitor shipments
Maintain detailed records of warehouse activities, including inventory movements.
Oversee office operations to ensure an organized workspace.