Administrative Assistant Job at Central Garden and Pet in Dallas

Description Central Life Sciences is searching for an Administrative Assistant in our Dallas, TX location. This position will perform administrative duties for executive management. Responsibilities may include screening calls, making travel and meeting arrangements, preparing reports, training, and supervising other support staff. Requires strong computer and internet research skills. Also calls for flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors. KEY RESPONSIBILITIES * Priorities: * Relieve management of administrative detail, all projects * Coordinate workflow * Update and chase delegated tasks to ensure progress to deadlines * Take initiative in manager's absence * Keep projects on schedule * Maintain procedures manuals to ensure consistent performance of routines * Communication: * Compose correspondence/reports for own or manager's signature * Arrange essential mail in priority action order for executive * Check deadlines on incoming requests and put preliminary work in play * Process replies on own initiative or from executive's' dictation or notes * Liaison for Dallas Vendor (Non-Inventory) additions and changes in SAP with Master Data Team * Liaison for Dallas SAP Security additions and changes with CG&P Security Team * Phone: * Manage all inquiries with capacity * Arrange "callbacks" to protect executive's time * Provide back-up materials for callbacks * Route calls elsewhere as needed * Appointments/Meetings: * Maintain calendar * Fix commitments to maximize executive's time efficiency; allow decision/desk time * When executive chairs meetings: * Prepare agenda in advance * Arrange meeting facilities * Act as recording secretary; prepare action minutes * Confidentiality: * High level of professionalism and confidentiality * Assure discreet handling of all business * Visitors: * Screen to control interruptions * Provide back-up data as needed * Arrange amenities as needed * Travel: * Arrange travel through internal or outside agents for executive and others as needed * Routines: * Update Work Instruction manuals for Production, Procurement, and Supply Chain Management and Warehouse as needed * Order office supplies as needed for Administration, Procurement, Production, and Warehouse * Update mail/phone directories and company organizational charts when needed * Projects: * Handle administrative detail, all projects * Manage various plant services including: * Employee uniforms * Personal safety equipment (safety glasses, safety shoes, etc.) * Copiers/office equipment * Coffee/beverage/vending services * Order pallets for Warehouse and Procurement as needed * Process invoices for payment * Supervision: * Ability to work independently with little or no supervision Well organized, proactive, resourceful, and efficient QUALIFICATIONS * High school education, some college and/or business courses * 5+ years' experience supporting at the executive level * Excellent calendar management skills, including coordination of complex executive meetings * Experience assisting management with the creation of PowerPoint presentations * Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook, SAP helpful * Experience scheduling both domestic and international travel for management * Excellent verbal & written communication skills, diversified PC based application skills, proficiency with office equipment technology * Pleasant disposition/excellent people skills, professional appearance, self-starter, highly dependable * Detail oriented, organized, and quick thinker WORKING CONDITIONS * Office environment with occasional visits to shop floor/warehouse * Off-site travel may be necessary BENEFITS PACKAGE & EMPLOYEE PROGRAMS * Comprehensive Medical, Dental, and Vision Insurance * Free Life and Disability Insurance * Health and Dependent Care Flexible Spending Accounts * 401k with 3% company match and annual employer discretionary contribution * Paid vacation, holidays and sick time * Employee Assistance Program * Access to thousands of free online courses * Discounts on cell phones, movie tickets, gym memberships, and more! * Education Assistance (both college degrees and professional certifications) * Referral Program with cash bonus * Access to on-demand pay * Paid parental leave * A more complete list of benefits can be found here www.CentralBenefits.org Central Garden & Pet Company (NASDAQ: CENT) (NASDAQ: CENTA) understands that home is central to life and has proudly nurtured happy and healthy homes for over 40 years. With fiscal 2023 net sales of $3.3 billion, Central is on a mission to lead the future of the Pet and Garden industries. The Company's innovative and trusted products are dedicated to helping lawns grow greener, gardens bloom bigger, pets live healthier and communities grow stronger. Central is home to a leading portfolio of more than 65 high-quality brands including Amdro, Aqueon, Cadet, Farnam, Ferry-Morse, Four Paws, Kaytee, K&H, Nylabone and Pennington, strong manufacturing and distribution capabilities and a passionate, entrepreneurial growth culture. Central is based in Walnut Creek, California and has 6,700 employees across North America and Europe. Visit www.central.com to learn more. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by law. #LI-MJ1