Administrative Assistant Job at Qwalifize LLC in Orlando

Type:

• Contract 1 yr

Full Time or Part Time:

• Full time

Pay Rate:

• $18.00 - $21.00 per hr

Location:

• Orlando, FL 32801

Language Requirements:

• Speak, write, and read English at a professional level

Language Preferences:

• N/A

Job Overview:

The Administrative Assistant will provide administrative support and assistance to management and/or professional staff. Assignments may involve conducting research and compiling data or administering technical systems. Work is performed under the direct supervision of a manager and is reviewed through meetings, conferences, reports, and results achieved. Perform other duties as assigned.

Duties:

• Maintains records within the organization's current software
• Manage both hard copy and electronic files
• Track and support coordination with teams
• Tracks all assigned projects through the current project tracking system
• Assists with the preparation of meetings and take notes during meetings, including sending out follow-up reminders
• Communicates and tracks real estate transactions (including fee simple, easements, releases, leasing, and/or subordinations) with sellers, attorneys, associations, consultants, and other governmental agencies
• Assist in securing documents necessary to complete assigned projects
• Tracks, maintains and monitors project files, information, project reports, and contact records
• Strong organizational skills, including the ability to sort data alphabetically and filter by division.
• Resourcefulness, initiative, and a proactive approach to problem-solving.

• A minimum 4 years of administrative responsibility
• Detail-oriented, ability to plan, organize and coordinate work projects
• Experience with or the ability to learn basic real estate transactions
• Strong written and verbal communication skills
• Ability to manage competing priorities, work well under pressure, and remain flexible to constantly changing schedules and demands
• Ability to support the organization's preferences and priorities
• Experience with Microsoft Office Suite and Excel
• Experience with or the ability to learn (within 6 months of hire) in-house software
• Ability to type at the rate of forty (40) correct words per minute

Experience Preferences:

• Project management skills

Physical Requirements:

• Ability to lift file boxes weighing up to 35 pounds

Education Requirements:

• Graduation from high school or equivalent and four years of administrative experience; or an equivalent combination of relevant education and experience.

Education Preferences:

• N/A

Training Schedule:

• TBD

Schedule:

• 7:30 am - 4:30 pm Monday - Friday

Dress Code:

• Business casual

Benefits:

• Medical, Dental, Vision, and more

Additional Information:

Drug and background checks are performed. Valid identification and reliable transportation required. We are an E-Verify employer. We will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. Our employees are authorized to work in the United States. Candidates shall supply their own transportation.