Administrative Assistant Job at Girl Scouts Of Central Texas in Spicewood

Girl Scouts of Central Texas

Job Description

Job Title: Administrative Assistant FLSA Status: Seasonal

Department: Camp Services Reports To: Camp Manager

Location: Camp Texlake Rate: $400/week

Job Purpose: The camp Administrative Assistant oversees all office operations, maintains responsive e-mail, phone, and face-to-face communications, and provides program activity summaries to the Camp Manager. Strong customer service skills are a large component of this position and the ability to interface with both internal and external customers with positivity and competence.

Essential Functions

• Ensure the safety of all campers during their stay at Girl Scouts of Central Texas camps by following all policies, procedures, and protocols.
• Assists with paperwork collection during check in/check out procedures with all campers.
• Answer phones in a timely, professional, and competent manner.
• Returns messages, as well as relay messages to camp staff and the GSCTX Camp Management team.
• Coordinates communication, camper mail/camper e-mail, and picture taking.
• Uploads photos to Flickr, filtering out any photos with campers without photo releases.
• Helps maintain a customer friendly, organized, and friendly office atmosphere.
• Assists with the filing and organizing of camper and staff forms.
• Maintains camper and staff files, release forms, and other records in accordance with confidentiality policies of GSCTX.
• Provide quality camper experience that resolves concerns by offering creative solutions in a timely manner.
• Be a role model to campers and staff in your attitude and behavior.
• Work with and teach children ages six through seventeen.
• Ensure work areas and activities are safe and meet the requirements of the American Camp Association, Texas State Health Department, and GSCTX.
• Assisting with daily, weekly, and end of season camp cleaning responsibilities.
• Engages in problem-solving skills, by clarifying desired information, researching, locating and delivering findings and solutions.

• Displays professional demeanor, and integrity at all times.
• Maintains strict confidentiality and professionalism when handling sensitive information.
• Ability to effectively interact, work, and collaborate with people of various cultural backgrounds and promote an environment of inclusivity.
• Adheres to the policies of the Girl Scouts of Central Texas and promotes Girl Scouting in a positive manner to the public as well as to all internal and external customers.
• Continuous work as a team member and ability to work independently with some supervision.
• Frequent work under stress and under pressure of deadlines with overlapping projects.
• Continuous ability to work well with others.
• Continuous ability to follow and enforce all Health & Safety guidelines.
• Performs other duties or assists other projects as assigned.

Required Qualifications

• Must be at least 18 years of age by June 1, 2025.
• High School Diploma/GED required.
• Adheres to Personnel Policies for Summer Camp Staff.
• Experience in customer service and serving the public.
• Extremely organized, detail-oriented, and takes initiative.
• Exhibits good judgment and risk management assessment skills.
• Exhibits mature and responsible behavior at all times.
• Residing on camp property is preferred; may need to live in units with campers.

• Ability to make a commitment to the philosophy of Girl Scouting, both nationally and locally.
• Ability to effectively interact, work, and collaborate with people of various cultural backgrounds and promote an environment of inclusivity.
• Have and maintain a valid TX driver’s license, and acceptable driving record, acceptable insurance, and reliable transportation (for positions that require driving).
• Satisfactory results from a criminal background check are required.

Preferred Qualifications

• College hours/professional experience preferred.
• Fluent in Spanish and English is preferred.

Physical Requirements

• Frequent sitting, standing, walking, bending and twisting upper body.
• Capable of lifting up to 50lbs.
• Capable of viewing computer monitor for long periods.
• Continuous requirement for professional demeanor and appropriate camp staff attire at all times.

Environmental Demands

• Continuous outdoor activity and exposure to weather.