Administrative Assistant Job at John Knox Village of Florida in Pompano Beach

Administrative Assistant

John Knox Village is looking for an outgoing and dependable individual for our Full Time Foundation Coordinator position, Monday-Friday 9am-5pm. This is a key role in providing support and hospitality services to the residents and family members of John Knox Village. This position will provide extraordinary service, providing a gracious and resourceful initial contact for the Foundation Department. Ensure day-to-day issues are resolved for residents, families, staff, and vendors.

We are seeking those who enjoy providing exceptional customer service and conflict resolution. A typical day working at John Knox Village includes greeting and assisting residents in a welcoming, professional, and helpful manner. You will determine the nature of walk-in visits and resolve any day-to-day issues to visitor satisfaction.

The Successful Candidate will:

1. Support general donor stewardship communications, to keep supporters informed and involved. Manage calendar and action list for gift opportunities, proposals, and reports.
2. Acknowledge all gifts to JKV Foundation and ensure that donors receive appropriate documentation of gifts.
3. Manage donation deposits, donor records and donor database.
4. Prepare pledge payment reminders.
5. Work closely with the Foundation Director and Board of Directors to research the interests, background and giving capacity of individual donors and prospects, and to connect them with JKV activities, programs, services, and spaces that align with their interests and passions opportunities.
6. Provide Administrative support to the Foundation Director and Chief Financial Officer.
7. Assist JKV Administration with the Residents Assistance Program

Special Events

Work closely with Foundation Director to plan and successfully implement special events.

1. Coordinate all aspects of event planning, preparation, execution, and evaluation including, but not limited to, maintaining timelines, preparations checklist and follow-up for special events.

Communications

1. Assist the Foundation Director and the other Marketing/PR team members to prepare solicitation mailings (e-mail and direct mail) including letters, inserts and other materials.

Meetings & Foundation Organization

1. Coordinate and staff Foundation Board, Foundation committees and other donor-centric meetings as determined by the Foundation Director.
2. Coordinate board meetings and board committee meetings.
3. Assist with business operations of the Foundation - (i.e., check requests, credit card reconciliations, financial reports, etc....)

POSITION SKILL REQUIREMENTS

Technical skills and Knowledge

• College degree preferred.
• Non-profit fund-raising, public relations or marketing experience preferred.
• Computer literacy and proficiency with Microsoft Office applications (Microsoft Teams, Outlook, Word, Excel, and PowerPoint) and Adobe PDF required
• Raiser's Edge software or other fundraising donor management software experience desirable.
• Knowledge of office equipment - printer, scanner, copier, calculator.
• Time management
• Demonstrated proofreading and editing skills.
• Ability to work with minimal direct supervision on multiple projects and also as a team.
• Highly organized and with attention to detail.

John Knox Village, conveniently located in Pompano Beach, at 550 SW 3rd Street, with easy access from major highways and transportation options. There are many benefits to working for John Knox Village. If you are someone who likes being part of a team, and is looking for comprehensive training, on-going education and the ability to be involved in your team's decisions, then we would love to speak with you. John Knox Village is a Drug-free and Tobacco-Free workplace. EOE

John Knox Village is proud to be a SAFE PLACE TO WORK!
Come work at a Great Place to Work®, as well as a Beacon and Pinnacle Lifestyle Award winning organization that puts the health of our residents and employees first.

John Knox Village is a Drug-free and Tobacco-Free workplace. EOE