Administrative Assistant Job at Methodist Health System in Mansfield

Hours of Work : 5x8 Days Of Week : M-F Work Shift : 8X5 Day (United States of America) Job Description : Your Job: Administrative Assistant professional provides general office and secretarial support services to include basic filing, reception, telephone, and word processing responsibilities. This Role Supports and promotes the vision, mission, and strategic plans of Methodist Health System Your Job Requirements: • High school Diploma or Equivalent required • 2 years of related office experience • Able to professionally and effectively communicate (orally and in writing). • Able to type at least 55 words per minute • Intermediate to Advanced level of proficiency in computer skills using Microsoft Office. • • Basic understanding of Medical Terminology Your Job Responsibilities: • Generates accurate reports for management, including using graphs or merging documents when requested. • Maintains minutes and attendance for all required meetings, as well as assists in preparing presentation material for meetings. • Assists in maintaining calendars as appropriate to ensure adequate representation at required meetings. • Maintains accurate files, including facilitating requests for files made by other departments; where applicable, timely processing of files requested by customers or other third parties; preparing files for off-site storage or scanning; and tracking files outside of the department. • Maintains and orders office supplies and equipment. Renews maintenance contracts. • Responsible for purchase requisitions, check requests, and monitoring budget. • Performs accurate and efficient data entry for selected databases, including time and attendance as requested. • Performs secretarial and receptionist duties including, but not limited to, assisting department leadership; answering department telephone and recording complete messages; collecting, sorting, and distributing all incoming and outgoing mail; greeting and assisting department visitors; scheduling and preparing materials as requested for meetings and appointments; schedule travel; coordinate meetings. • Responsible for preparation, accuracy, and completeness of office communication, including correspondence with other departments/individuals, preparation and distribution of minutes, and other documents as requested. Coordinate departmental meetings and other activities. Prepares and distributes department information to others as requested. • Communicate clearly and openly • Build relationships to promote a collaborative environment • Be accountable for your performance • Always look for ways to improve the patient experience • Take initiative for your professional growth • Be engaged and eager to build a winning team Methodist Mansfield Medical Center is a 262-bed, full-service, acute care hospital serving Tarrant, Johnson, and Ellis counties in North Texas. We are an Advanced Primary Stroke Center and Advanced Primary Heart Attack Center certified by The Joint Commission. We also were the first in the Dallas-Fort Worth area to receive the Academy of Medical-Surgical Nurses PRISM Award® for exemplary practice of medical-surgical units. We strive to have a diverse workforce that reflects the communities we serve and welcomes the skills and talents of all individuals. Our reputation as an award-winning employer shows in the honors we’ve earned: Magnet®-designated hospital 150 Top Places to Work in Healthcare by Becker’s Hospital Review , 2023 Top 10 Military Friendly® Employer, Gold Designation, 2023 Top 10 Military Spouse Friendly® Employer, 2023 Level III Neonatal Intensive Care Unit Level III Maternal Facility for perinatal care Level III Trauma Center Methodist Health System is a faith-based organization with a mission to improve and save lives through compassionate, quality healthcare. For nearly a century, Dallas-based Methodist Health System has been a trusted choice for health and wellness. Named one of the fastest-growing health systems in America by Modern Healthcare , Methodist has a network of 12 hospitals (through ownership and affiliation) with nationally recognized medical services, such as a Level I Trauma Center, multi-organ transplantation, Level III Neonatal Intensive Care, neurosurgery, robotic surgical programs, oncology, gastroenterology, and orthopedics, among others. Methodist has more than two dozen clinics located throughout the region, renowned teaching programs, innovative research, and a strong commitment to the community. Our reputation as an award-winning employer shows in the distinctions we’ve earned: Magnet® designations for Methodist Dallas, Methodist Charlton, Methodist Mansfield, and Methodist Richardson Medical Centers 150 Top Places to Work in Healthcare by Becker’s Hospital Review , 2023 Top 10 Military Friendly® Employer, Gold Designation, 2023 Top 10 Military Spouse Friendly® Employer, 2023 Equal Opportunity Employer It is the policy of Methodist Health System (MHS) to select, develop, and promote employees based on individual ability and job performance. It has been, and will continue to be, the policy of MHS to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, religion, national origin, age, sex, sexual orientation, gender expression, disability, marital status, genetic information or ancestry. This policy affects decisions including, but not limited to, an employee’s compensation, benefits, terms and conditions of employment, opportunities for promotion, training, development, transfer all other privileges of employment. MHS is committed to maintain a working environment free of intimidation, workplace discrimination and harassment. Retaliation or attempted retaliatory behavior that occurs as a result of an employee’s exercise of their rights under this policy or any other statutorily protected right is strictly prohibited and will be grounds for disciplinary action.