Administrative Assistant Job at Vector CSP LLC in Norfolk

Job Summary: Engineering and technical support to Naval Information Warfare Center (NIWC) Atlantic for the USCG Integrated Product Team (IPT). This support primarily includes the engineering, integration, and technical services required to outfit Coast Guard cutters with C5I systems. Additionally, support includes integration and technical support for standalone shipboard systems. Scope of work includes program, engineering, technical, drafting, training, logistics, procurement, intelligence and operations support services for designated C5I systems onboard National Security Cutter (NSC), Polar Security Cutter (PSC), Offshore Patrol Cutter (OPC), Fast Response Cutter (FRC), Medium Endurance Cutters (WMEC), and other afloat, mobile and shore platforms.

Requirements:

• Secret Clearance required

Education and Experience:

• Associate’s Degree in Business or Computer Science or High School Diploma or GED.
• Four (4) years of experience with degree or Eight (8) years with HS/GED of experience, to include: word processing, spreadsheet development, documenting management issues, financial analysis, data collection, report processing, brief preparation, read milestone schedules and send and receive emails.
• Two (2) years of work experience shall be within DoD.

Essential Duties:

• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
• Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
• Create, maintain, and enter information into databases.
• Use computers for various applications, such as database management or word processing.
• Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
• Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
• Operate electronic mail systems and coordinate the flow of information, internally or with other organizations.
• Schedule and confirm appointments for clients, customers, or supervisors.
• Maintain scheduling and event calendars.
• Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports.
• Complete forms in accordance with company procedures.
• Locate and attach appropriate files to incoming correspondence requiring replies.
• Conduct searches to find needed information, using such sources as the Internet.
• Open, read, route, and distribute incoming mail or other materials and answer routine letters.
• Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.
• Make copies of correspondence or other printed material.

Knowledge, Skills and Abilities

• Technical expertise in relevant systems, methodologies, and tools applicable to the industry
• Project management skills, including planning, scheduling, budgeting, and resource allocation to ensure successful completion of projects
• Ability to analyze complex issues, develop creative solutions, and apply sound judgment to resolve challenges
• Strong communication skills, both written and oral, for effectively conveying information to stakeholders and team members, including report writing and presentations
• Attention to detail to ensure accuracy in documentation, processes, and deliverables while adhering to industry standards and best practices
• Knowledge of relevant regulations, policies, and procedures to ensure compliance with legal and industry requirements
• Financial management skills, including budgeting, cost control, and forecasting to ensure projects are completed within financial constraints
• Experience in creating, reviewing, and validating documentation, proposals, and reports to ensure alignment with project goals and stakeholder expectations
• Flexibility and adaptability to adjust strategies and processes in response to changing project demands and environments

Vector CSP, LLC is an Equal Opportunity Employer. We do not discriminate in employment decisions based on race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status, or any other legally protected status. We are committed to providing reasonable accommodations to individuals with disabilities in the employment application process. EOE AA/M/F/D/V.

For assistance, please contact our Human Resources Department by telephone at (252) 337-5120 or by email at human.resources@vectorcsp.com.

We offer Medical, Vision, LTD, STD, Life Insurance, Dental, 401K, PTO, and Tuition Reimbursement to those who qualify.

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