Front Desk Receptionist- Administrative Assistant Job at Ultimate Staffing Servi

Irvine-based Real Estate Investment and Property Management firm is looking for an experienced Front Office Administrative Assistant with a "take charge" personality to assist multiple department in daily tasks. This role is long term temp and could become temp-hire for the right person. This is an IN OFFICE opportunity.

The ideal candidate will be energetic, organized, detail-oriented, and deadline driven, with the ability to coordinate individuals and successfully manage multiple tasks.

Job Summary

The purpose of this position is to provide administrative support to the front office, construction, accounting and management team with oversight on project documentation preparation; tracking workflow invoice & pay application processing; financial reconciliations and project reporting.

Duties and Responsibilities

Meet/greet vendors and visitors. Front Desk phones.
Manages project documentation and coordinates documentation revisions and distributions.
Responsible for preparing project status reports for the workgroup.
Coordinates meeting scheduling and communications plan regarding the project for project delivery team or workgroup, vendor, and management.
Enters project information and data into project management technology tools (excel, web-based tools or other).
Acts as an administrator for project tracking systems.
Processes documentation for project commitments (i.e. Agreements, Contracts, Work Authorizations, Purchase Orders).
Processes invoices and pay applications.
Assists management in the implementation of and monitoring the adherence to project practices.
Must be Microsoft proficient
Commercial Property Management is preferred.
This position pays $25.00 per hour.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.