Legal Administrative Assistant

Transactional Legal Administrative Assistant

Wichita, KS (Onsite)

$65-80k/year

If you’re an organized, proactive professional with a background in transactional law, this is your chance to make a meaningful impact in a supportive and collaborative law firm. As a Transactional Legal Administrative Assistant, you’ll be integral to maintaining the efficiency and precision of our Client's team. From document management to client interactions, you’ll ensure our clients receive the highest quality service.

Responsibilities:

• Document and Contract Management: Draft, revise, and manage business and legal documents, including contracts, non-disclosure agreements, purchase agreements, and other transaction-specific documentation.
• E-filing and Record-Keeping: Perform electronic filing using PACER and other systems, maintaining organized digital records for all client communications and transactional documents
• Calendar and Deadline Management: Coordinate attorney schedules, manage multiple deadlines, and track transaction milestones to ensure smooth deal progression.
• File Maintenance: Maintain client files within the firm’s document management system, handling all file openings, closings, and conflict checks.
• Billing Support: Assist attorneys with tracking billable hours and preparing client billing statements.
• Client Communication: Engage professionally with clients and external parties by phone, email, and in-person interactions, providing timely updates and support.
• Additional Support: Contribute to other tasks as needed to support attorneys, paralegals, and clients in alignment with the firm’s mission.

Qualifications:

• Technical Skills: Advanced proficiency in Microsoft Word, Adobe Acrobat for document handling, and legal document software such as Time Matters.
• Communication Skills: Exceptional verbal and written communication skills, with attention to clarity, grammar, and professionalism.
• Attention to Detail: Strong proofreading abilities and meticulous attention to accuracy in all document handling.
• Professional Demeanor: Friendly, organized, and adaptable with a high sense of initiative.
• Experience: Prior experience in transactional law preferred, with a background as a Legal Administrative Assistant, Legal Secretary, or Administrative Assistant in a legal setting being ideal.

Schedule:

This on-site role is Monday through Friday, 8:00 am – 5:00 pm.