Senior Administrative Assistant Job at Kidde Fenwal, LLC in Ashland

Senior Administrative Assistant

The Senior Administrative Assistant will provide high-level administrative support to senior leadership and contribute to the efficient operation of the office/business. This role requires exceptional organizational skills, attention to detail, and the ability to handle confidential information. The Senior Administrative Assistant will manage a wide range of administrative tasks, coordinate projects, and act as a liaison between senior management and internal/external stakeholders.

400 Main Street

Ashland, MA

Key Responsibilities:

Administrative Support

• Provide direct administrative support to senior executives, including calendar management, scheduling, and correspondence.
• Prepare, edit, and format documents, presentations, and reports.
• Organize domestic and international travel arrangements, accommodations, and itineraries.
• Assist with meeting preparation, including agendas, minutes, and follow-ups.
• Coordinate logistics for board meetings, kickoff meetings, executive-level meetings, large in-office events, and other business/personal gatherings.

Office Management

• Oversee general office operations and supplies, ensuring the office environment is well-maintained and functional.
• Manage inventory and place orders for office supplies as needed.
• Act as the main point of contact for vendors, suppliers, and visitors.
• Collaborate with the Maintenance/Facility team to ensure that the office is up to date and presentable.

Project Coordination

• Support ongoing projects by coordinating tasks, tracking timelines, and ensuring deadlines are met.
• Collaborate with cross-functional teams to assist in project documentation, logistics, and follow-through.
• Compile data and conduct research to support project planning and decision-making.
• Special projects that focus on continuous process improvement and employee engagement.

Communication and Relationship Management

• Handle and prioritize incoming communication, including calls, emails, and messages.
• Serve as a liaison between senior management, team members, and external partners, ensuring efficient communication and alignment on key initiatives.
• Assist with development of internal newsletters.
• Maintain a professional and positive relationship with clients, vendors, and staff.

Data Management and Filing

• Maintain and organize digital and physical filing systems for easy access and retrieval.
• Ensure confidentiality and security of sensitive documents and data.
• Perform data entry, tracking, and reporting tasks as required.

Qualifications:

Education: Certification or Bachelor’s degree in Business Administration, Office Management, or a related field is preferred.

Experience: 3+ years of experience in a senior administrative or executive assistant role.

Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Concur, familiarity with project management tools.

Communication Skills: Excellent written and verbal communication skills; able to handle sensitive information with professionalism and discretion.

Organizational Skills: Strong multitasking, time management, and organizational abilities.

Problem-Solving Skills: Ability to think critically and provide solutions to potential challenges.

Preferred Qualities:

Strong interpersonal skills, able to collaborate effectively with team members and executives.

Ability to work independently, take initiative, and prioritize tasks in a fast-paced environment.

Kidde-Fenwal Inc. is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other federally protected class.