Administrative Services Assistant Job at moxieit in Nashville

Hello Craig,

It Was nice talking to you.

I hope you are doing well!

This is Sarah here from MoxieIT Solutions Inc. I'm reaching out for a Administrative Services Assistant.

Please review the job details mentioned below and if interested in this position, please feel free to let me know the best time to reach you by phone or you can contact me at sarah@moxieit.com or call me at (703-574-1836).

Title: Administrative Services Assistant
Location: Nashville, TN 37243

Duration: 8 Months (Possible Extension)

Shift Timings: Monday Friday 08:30 AM to 4:30 PM

Job Summary:
We are seeking a detail-oriented Administrative Services Assistant to join our team. The ideal candidate will be responsible for performing a variety of administrative tasks of moderate complexity, ensuring smooth operations within the office and supporting team efficiency. This role includes handling procurement, processing invoices, assisting with scheduling, and managing records. The candidate should be comfortable working independently while providing reliable support to the team.

Key Responsibilities:

• Perform general administrative tasks, including managing files, data entry, and record management with high accuracy and organization.
• Oversee procurement processes, including coordinating orders and managing vendor relationships to ensure smooth operations.
• Process invoices and assist with financial documentation, ensuring accuracy and timely submissions.
• Coordinate and assist with scheduling meetings, appointments, and maintaining updated calendars for team members.
• Communicate effectively with vendors, clients, and team members to address inquiries and facilitate smooth transactions.

Preferred Qualifications:

• Proficiency in Microsoft Office Suite, with advanced skills in Excel, Word, and Outlook.
• Familiarity with procurement and invoicing procedures.
• Experience or knowledge in the real estate industry is highly preferred.
• Strong attention to detail and ability to prioritize tasks efficiently.
• Excellent organizational, communication, and problem-solving skills.

Sarah Holden

US Non-IT Recruiter at Moxieit Solutions Inc.

Email: sarah@moxieit.com

Phone: +1 703-574-1836

44025 Pipeline Plaza #110 Ashburn VA 20147

www.moxieit.com

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