Executive Administrative Assistant Job at Anderson Merchandisers, L.L.C. in Plan

WE ARE LOOKING FOR GREAT PEOPLE TO JOIN OUR TEAM- just like you!

Our associates have a lot in common. They have great interpersonal skills, enjoy working independently, are self-motivated, and have a relentless drive. Did we mention that while they are working hard, they also like to have fun?

We offer flexible hours, competitive pay, and great benefits for both full and part-time associates.

If this sounds like a good fit for you, come join our team!

As an Anderson Merchandisers Associate, you may be eligible for these benefits*.

Flexible work schedules

401(k) retirement plan

Health Insurance including Dental and Vision

Telehealth

Health Savings Account

Accident Insurance

Critical Illness Insurance

Life Insurance

Long Term Care

Short Term Disability

Long Term Disability

Associate Assistance Fund

Anderson Cares Natural Disaster Fund

Associate Savings Plan

Anderson Cares Fund

Paid Time Off

Discounts - Cell Phone, Vehicle, Pet Insurance

Training & Career Development

*All benefits subject to eligibility per company policy.

SUMMARY STATEMENT:

The Executive Assistant will provide exemplary service to the highest level officers of our corporation. This is a highly confidential position requiring the utmost attention to detail and outstanding professional behavior in fulfilling all responsibilities of the position. The execution of all activities of the Executive Assistant is accomplished in a timely and accurate manner meeting all deadlines.

Responsible to assist the Executives in the Company with general administrative duties including but not limited to; typing letters, answering phones, compiling reports, distributing mail, vacation/sick time tracking, viewing highly confidential information and maintaining confidentiality, documenting and distributing information and follows up on requests as directed. In addition, Executive Administrative Assistant must oversee, track, and maintain daily updates on activities such as; special projects, time sheets, travel, among other items.

TYPE OF SUPERVISION RECEIVED:
Executive Assistant works independently, but closely with Executives. Executive Assistant reports directly to Chief Information Officer.

RESPONSIBILITIES AND DUTIES, Including but not limited to the following:
Manage day to day calendar and activities
Support the scheduling and organization of activities such as meetings, travel, conferences, calls, and company-wide events
Represent the executives by welcoming visitors and answering routine and complex questions when necessary
Organize and prioritize large volumes of information and calls
Complete projects and special assignments by establishing objectives, determining priorities, gaining cooperation of others, problem solving, and making adjustments to plans as needed
Prepare and edit presentations, reports, charts, graphs, etc as well as compilation of information for reports and presentations.
Responsible for assignments which may be confidential and time-sensitive requiring professionalism and a high degree of judgment
Maintain and update records
Order and maintain office supplies
Create, review, revise, and/or monitor executive/department reports and correspondence
Performs other duties or projects as assigned

QUALIFICATIONS:
3-5 years of executive administrative experience preferred
Associates Degree preferred
Proficiency in Microsoft Office Suite and general computer skills required
Strong interpersonal and communication skills to effectively interact with individuals at all levels within the company
Maintain confidentiality and discretion in all dealings with executives and staff
Ability to edit and proofread communications, accuracy and attention to detail are essential
Exceptional time management and organization skills to balance multiple priorities
Demonstrate flexibility to accommodate a fast paced work environment
25% travel for company related events as necessary
Strong written and oral communication skills, ability to multi-task, above average PC Skills using MS Word, Excel, PowerPoint, etc..
Must demonstrate exceptional organizational skills, ability to complete tasks, team player, and must maintain confidentiality.
Should possess above average knowledge of company structure, systems, support personnel, and management.
Must have excellent follow up skills.

COMPETENCIES:

To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position:
Problem solving the individual identifies and resolves problems in a timely manner, gathers and analyzes information skillfully and maintains confidentiality.
Interpersonal Skills the individual maintains confidentiality, remains open to others ideas and exhibits willingness to try new things.
Oral Communication the individual speaks clearly and persuasively in positive or negative situations.
Written Communication the individual edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information.
Quality Control the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.
Planning/Organizing the individual prioritizes and plans work activities and uses time efficiently.
Adaptability the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.
Dependability the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve.

What would you do in this role?

SUMMARY STATEMENT:

The Executive Assistant will provide exemplary service to the highest level officers of our corporation. This is a highly confidential position requiring the utmost attention to detail and outstanding professional behavior in fulfilling all responsibilities of the position. The execution of all activities of the Executive Assistant is accomplished in a timely and accurate manner meeting all deadlines.

Responsible to assist the Executives in the Company with general administrative duties including but not limited to; typing letters, answering phones, compiling reports, distributing mail, vacation/sick time tracking, viewing highly confidential information and maintaining confidentiality, documenting and distributing information and follows up on requests as directed. In addition, Executive Administrative Assistant must oversee, track, and maintain daily updates on activities such as; special projects, time sheets, travel, among other items.

TYPE OF SUPERVISION RECEIVED:

Executive Assistant works independently, but closely with Executives. Executive Assistant reports directly to Chief Information Officer.

RESPONSIBILITIES AND DUTIES, Including but not limited to the following:

Manage day to day calendar and activities

Support the scheduling and organization of activities such as meetings, travel, conferences, calls, and company-wide events

Represent the executives by welcoming visitors and answering routine and complex questions when necessary

Organize and prioritize large volumes of information and calls

Complete projects and special assignments by establishing objectives, determining priorities, gaining cooperation of others, problem solving, and making adjustments to plans as needed

Prepare and edit presentations, reports, charts, graphs, etc as well as compilation of information for reports and presentations.

Responsible for assignments which may be confidential and time-sensitive requiring professionalism and a high degree of judgment

Maintain and update records

Order and maintain office supplies

Create, review, revise, and/or monitor executive/department reports and correspondence

Performs other duties or projects as assigned

QUALIFICATIONS:

3-5 years of executive administrative experience preferred

Associates Degree preferred

Proficiency in Microsoft Office Suite and general computer skills required

Strong interpersonal and communication skills to effectively interact with individuals at all levels within the company

Maintain confidentiality and discretion in all dealings with executives and staff

Ability to edit and proofread communications, accuracy and attention to detail are essential

Exceptional time management and organization skills to balance multiple priorities

Demonstrate flexibility to accommodate a fast paced work environment

25% travel for company related events as necessary

Strong written and oral communication skills, ability to multi-task, above average PC Skills using MS Word, Excel, PowerPoint, etc..

Must demonstrate exceptional organizational skills, ability to complete tasks, team player, and must maintain confidentiality.

Should possess above average knowledge of company structure, systems, support personnel, and management.

Must have excellent follow up skills.

COMPETENCIES:

To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position:

Problem solving the individual identifies and resolves problems in a timely manner, gathers and analyzes information skillfully and maintains confidentiality.

Interpersonal Skills the individual maintains confidentiality, remains open to others ideas and exhibits willingness to try new things.

Oral Communication the individual speaks clearly and persuasively in positive or negative situations.

Written Communication the individual edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information.

Quality Control the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.

Planning/Organizing the individual prioritizes and plans work activities and uses time efficiently.

Adaptability the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.

Dependability the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve.

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