Confidential is hiring: Residential Administrative Assistant in Hackensack

Established and growing residential real estate investment firm seeks an individual to join our firm as an Administrative Assistant. In this position, this person will be expected to help primarily with data entry and recordkeeping as it relates to a portfolio of growing multifamily apartment portfolio. This person reports to the Assistant Residential Property Manager.

Primary Responsibilities:

• Code and process invoices billed by vendors and contractors.
• Enter data regarding tenants, vendors and maintenance service requests into property management software.
• Reconcile monthly vendor statements against invoices in accounting system.
• File and maintain property management records including, but not limited to, bids, contracts, certificates of insurance, project summaries, invoices, correspondence, permits, violations, building plans and operating budgets.
• Create and maintain daily, weekly, and monthly property reports such as leasing activity, stacking plans, etc.
• Assist with monthly and quarterly close activities and reporting processes
• Assist with the development of financial reports
• Perform clerical duties including copying, scanning, retrieving mail, drafting correspondences, arranging meetings, general office duties, etc.
• Courteously answer phone inquiries from tenants and vendors and be responsible for messages getting to the appropriate person.
• Perform other duties as necessary to support the office and the commercial property management department.
• Be willing to accept challenges that surface with fast growing company.

Qualifications:

• Minimum of 3 years of Property Manager administrative experience
• Must possess excellent communication and organizational skills.
• Must be able to multi-task and manage time efficiently.
• Must be proficient with Outlook, Word and Excel.
• Proficiency with property management software (RealPage or Yardi) is a plus.

Compensation:

• Generous salary and benefits package for the right candidate.