Legal Administrative Assistant Job at Ballard Spahr LLP in Washington

Department: FinanceAbout Us:Ballard Spahr is a renowned national law firm with 600 lawyers and more than 500 business professionals and paralegals across 15 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.We are seeking a Legal Administrative Assistant (LAA) with real estate finance experience to join our finance practice in the Washington DC office. The ideal candidate is someone who is energetic, eager to learn and grow professionally, detail-oriented, able to manage multiple priorities and understands the cycle of a real estate transaction. The selected individual will work within a team of LAAs to liaise between attorneys, project assistants, paralegals, and clients. This position is hybrid and offers a work schedule of 3 days a week in the office.Your Role:As a Legal Administrative Assistant within our Finance Department, your responsibilities include but are not limited to:Providing overall legal administrative support, including extensive document production and coordinating closing materials.Ensuring fee earners’ daily time entries are drafted in accordance with firm and client guidelines; and entering information into firm systems in a timely fashion. Preparing new business intake forms and opening new client matters.Preparing and submitting expense reimbursement diaries and processing invoices.Maintaining schedules and calendars, making travel arrangements, updating contacts, and doing other work as needed.What We’re Looking For:Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.Communication: Strong verbal and written communication skills with excellent spelling, grammar, and proofreading skills.Detail-Oriented: Thinks strategically, giving careful attention to detail.Teamwork: The ability to work effectively both independently and within a team to assist attorneys in the production of transactional documents.Organization: Possess top-notch organizational skills with the ability to manage multiple priorities and deadlines independently.Required Experience:2-3 years of commercial real estate experience with a law firm, title company, mortgage company, or other related entity. Recent College degree and previous experience with loan closings or Fannie Mae, Freddie Mac, a plus. Intermediate level skills working with Microsoft Office Suite and document management systems. Must be able to work overtime when needed.Ballard Spahr offers an excellent benefits package that includes medical, fertility benefits, travel and lodging expenses, prescription drug, dental, and vision coverage; life insurance, short and long-term disability; 401(k) retirement savings plan with a firm contribution and match; and a generous paid time off program. Additional benefits provided are health care and dependent care flexible spending accounts, and a health savings account; paid parental leave, firm subsidized emergency child and elder care services; family and medical leave; employee assistance program; and a pre-tax transportation program. Time worked in excess of 40 hours per week will be paid at time and one half of the hourly rate. The salary range for this position is from $80,000 - $85,000 depending upon experience and location.Ready to Grow with Us?If you are ready to play a vital role in the firm’s success, we encourage you to apply and be a part of our commitment to excellence.#J-18808-Ljbffr