Administrative Assistant II Job at Texas State University in San Marcos

Posting Information Posting Number2025142 Posting/Functional TitleAdministrative Assistant II University Pay Plan TitleAdministrative Asst II LocationSan Marcos DepartmentCollege of Education Recruitment TypeOpen to All Job TypeFull-Time Funding SourcePermanent Monthly Salary$3,072.00 - $3,250.00 Job CategoryNon-Exempt Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position. + High school diploma or GED . + Minimum 2 years experience as an administrative assistant or related experience. + Ability to communicate effectively verbally and in writing. + Ability to work in a team and independently. + Ability to demonstrate organizational skills. + Ability to demonstrate experience in multitasking and meeting deadlines. + Experience in customer service troubleshooting needs. + Ability to operate a personal computer with Microsoft Windows and Office software, specifically Outlook and Excel. + Ability to work in an office environment with florescent lighting, controlled temperature and normal noise levels. Preferred Qualifications + Basic understanding of Procurement policies and Procedures. + Punctual and excellent attendance. + Experience with SAP , Concur Travel and TSUS Marketplace. + Basic understanding of University Policies and Procedures. + Bachelor's Degree. Job Description The Administrative Assistant II provides administrative and general clerical support to the management and staff within the College of Education's Global programs, including AOP online, Collin College Alliance, and TXST Mexico. This position works in person on the San Marcos campus. Job Duties + Assist in managing the daily operations of COE Global across all 3 academic departments. + Coordinate scheduling and other arrangements for virtual and in-person meetings. + Monitor progress and due dates of all COE Global assignments and projects, providing project management assistance. + Coordinate schedules, workflow, and project activities with external partners and stakeholder offices across the university. + Maintain the Schedule of Classes for COE Global courses in collaboration with the academic departments and COE Academic Advising, and assist with overrides and student questions. + Prepare travel applications, expense reports, and compliance forms. + Coordinate purchasing and enter purchase requisitions. + Monitor budget transactions. + Submit personnel actions and Personnel Change Requests. + Assist in preparing various activities and events. + Maintain and organize digital files in a shared drive hand review for completeness. + Respond to email in a timely manner, proactively assisting students, staff, faculty, and leadership inside and beyond the college. + Reserve classrooms and meeting rooms for program needs. + Compose and proofread correspondence and forms. + Coordinate contract routing. + Maintain calendar for supervisor. + Create and update forms and workflow processes. + Answer telephone, provide initial response, transfer calls, and take messages. + Greet and assist visitors. + Perform other duties as assigned. Additional Information to Applicants + Cover letter should address qualifications in the same order that they are listed in this posting. + Applicants must submit with the electronic application: a cover letter, resume and list of 3 references with contact information. Job Open Date11/13/2024 Job Close Date (posting closes at midnight)12/02/2024 Open Until FilledNo Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday Normal Work Hours Start8:00AM Normal Work Hours End5:00PM Posting NoticesYou will be required to electronically attach a resume, cover letter, and list of references to your application. Legal and Required Notices Texas State University is an Equal Employment Opportunity/Affirmative Action Employer. Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications. Why work @ Texas State? - Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents! - Generous paid time off: vacation, holidays, sick days and many more! - Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program - Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs. - An inclusive Bobcat community: join our many social networks offered on and off-campus - Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions By joining the Texas State Bobcat team, you'll be a part of one of the most beautiful, diverse, and growing universities in the nation. Quick Linkhttps://jobs.hr.txstate.edu/postings/50476 Applicant Document