Legal Administrative Assistant Job at Trovo Group in Chicago

Our client is seeking an experienced Legal Administrative Assistant to lead their Managing Partner's desk. This role is responsible for a variety of administrative tasks, and delivering high-quality services to internal and external clients. The position requires thorough knowledge of all firm and practice specific administrative and paralegal processes and procedures, information technology systems, research tools; and a broad-based understanding of the clients, matters and associated practices.

Responsibilities

• Draft shell pleadings, discovery responses, engagement letters, and correspondence. In addition, editing, proofreading, and formatting documents to conform to firm and legal styles.
• Prepare attorney expense reimbursements and process client-related vendor invoices for payment.
• Create hearing, deposition, and trial binders.
• Finalize legal briefs including ensuring styles are consistent throughout and preparing Table of Contents and Table of Authority.
• Communicate with clients, courts, and vendors.
• Maintain calendar and contacts for attorneys which include meetings, calls, deadlines, etc.
• Maintain physical files and electronic filing system via NetDocs

Qualifications

• Experience with supporting a litigation practice, including court rules, and e-filing procedures.
• Must have strong ability to format documents in MS Office programs including Word, Excel, and PowerPoint.
• Proficiency in NetDocuments, Microsoft Excel, Outlook, and PowerPoint.
• Proficiency in Outlook and database applications and ability to adapt to new software programs.
• Strong organizational skills, attention to detail, the ability to balance multiple tasks in a fast- paced environment, and the ability to manage confidential information with discretion.

*** Due to the volume of applicants we may not be able to respond to each individual application ***