HHS - Administrative Assistant Job at Protection Strategies Inc in Washington

Join Our Team as a HHS - Administrative Assistant!

Company: Protection Strategies, Inc.

Who We Are:

At Protection Strategies, Inc. (PSI), a Service-Disabled Veteran Owned Small Business, we engage with industry professionals to provide top-tier security solutions and personnel security expertise for the U.S. Government. Our mission is to safeguard our clients' interests with integrity and innovation, reshaping the landscape of security.

Why PSI?:

Become part of a dedicated team that values people first and believes in making a meaningful impact. We offer cutting-edge solutions that promote safety and protect critical infrastructure. Your hard work will be recognized in our mission-driven culture.

What We Offer:

• Comprehensive Benefits: Medical, Dental, Vision, Telemedicine
• Financial Support: 401(K) Retirement Plan, Tuition Assistance, Disability Products
• Wellness Programs: Employee Assistance, GoodRx, Commuter Benefits
• Flexible Spending Accounts: HSA + HRA

Position Overview:

The Administrative Assistant is to serve as general administrative help to Personnel Security Services Program and is responsible for overseeing and providing day-to-day support services in a wide area of administrative functions thus minimizing executive involvement on daily and routine administrative functions and inquiries.

Key Responsibilities:

• Independently manages team calendars through scheduling meetings, appointments, speaking events, staff meetings, etc.
• The incumbent must be able to make the appropriate judgment when committing resources for an appointment/event.
• Assure resources are briefed and have all documentation for the meetings in advance.
• Oversee and assist with day-to-day administrative functions of Program Support Center (PSC). PSC in the areas of logistics, office supplies, data gathering, researching information, preparing reports, briefings, charts, directories, memoranda, letters, presentations, etc.
• Serves as the liaison and coordinator for administrative functions and inquires that cut across PSC services and for conveying new administrative policies, procedures, and notifications to service organizations in a timely manner.
• Serves as point of contact for PSC document control through coordinating throughout the Directorates, EEO, and FOIA office on incoming and outgoing correspondence, directives, congressional, and FOIA inquires.
• Assist with coordination of PSC-wide events: for example, annual picnics, CFC, PSC all hands meetings, employee awards, plaques, and certificates while arranging for special accommodations as requested by attendees.
• Set-up and coordinate with contractors to provide training across PSC and assist program staff with training as needed.
• Functions as the property custodial officer for PSC immediate office.
• Provide general information and guidance in response to various inquiries from HHS, other Federal agencies and the general public. Respond personally or redirect inquiries to the appropriate office for response.
• Frequent to constant standing and walking throughout the workday.
• Other duties as assigned

Qualifications:

• 3-5 years of experience working in program assistant and/or administrative capacity
• Applicants selected for this position may be required to be vaccinated for COVID-19 absent a need for an accommodation.
• Must have a minimum of a high school diploma or equivalent AND a minimum of 3 years of experience working in program assistant and/or administrative capacity.
• Exceptional interpersonal, verbal and written communication skills
• Must be proficient in Microsoft Office Suite software (Word, Excel, and Outlook).
• Demonstrated attention to detail.
• Excellent analytical and problem solving skills.
• Excellent organization skills and the ability to multi-task.
• Ability to work independently and with minimal supervision.
• Ability to multi-task.
• Proficient written and verbal communication skills.
• Coordination of work activities with other persons and groups.
• Computer skills (Microsoft Office Suit).
• Ability to interact with representatives, executives, and director.
• Must be able to work in a fast paced and changing work environment.
• Must be able to obtain and maintain a Tier 4 Public trust government clearance which entails completing a criminal background check, credit check, employment verification, as well as a drug screen.

EEO Statement:

We are an equal opportunity employer. All qualified applicants will be considered without discrimination based on race, color, religion, sex, sexual orientation, national origin, age, disability, or protected veteran status. We actively support diversity in our hiring practices. Employment offers will be contingent on passing a pre-employment drug screen.

Ready to Make a Difference?

Apply now to join PSI and help shape a safer future!