Senior Administrative Assistant Job at Addison Group in Washington

Job Title: Administrative Assistant

Location: Washington, DC

Industry: Financial Services/Trade Association

Pay: $70,000-$75,000 per year

Type: Direct Hire

Schedule: Hybrid Schedule

Background Check Requirements: Criminal, education, and employment verification.

About Our Client:

Addison Group is seeking an Administrative Assistant for our client, a leading trade association representing broker-dealers, investment banks, and asset managers. Known for their thought leadership and collaborative culture, this organization is a hub for policy advocacy and professional development.

Job Description:

The Administrative Assistant will provide high-level administrative support to four Managing Directors within the Retirement Policy and Asset Management Group. The role requires exceptional organizational skills, proactive calendar management, and the ability to handle confidential communications with professionalism.

Key Responsibilities:

• Perform administrative tasks such as preparing correspondence, managing expense reports, and updating workstream documents.
• Coordinate complex travel arrangements, addressing any last-minute changes.
• Manage and maintain schedules, including meetings, conference calls, and in-person events.
• Communicate with members, government officials, and external stakeholders with professionalism and confidentiality.
• Assist in editing and formatting documents such as agendas, comment letters, and supporting materials.
• Provide support for meetings, including coordinating logistics with the New York office when necessary.
• Maintain and update committee, forum, and task force details in the online database.
• Handle phone calls, mail, and packages, ensuring prompt responses and follow-through on assignments.

Qualifications:

• Bachelor’s degree required.
• Minimum of 3 years of experience in administrative roles, preferably in financial services, private equity, or asset management.
• Proficient in Microsoft Office Suite, Concur, and database systems.
• Strong written and verbal communication skills.
• Highly organized, adaptable, and capable of multitasking in a fast-paced environment.
• Professional demeanor with a customer service mindset.

Perks:

• Comprehensive medical, dental, and vision insurance plans.
• Employer contributions to a 401(k).
• Paid time off and holidays.
• Mobile and commuter subsidies.
• Flexible hybrid work schedule after onboarding.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.