Administrative Executive Assistant Job at Rise Resale in San Diego

EXECUTIVE ASSISTANCE (Rancho Bernardo,
FSLA Status: Exempt

The Rise Resale is a non-profit 501c3 organization hosting a community hub with affordable 
shopping, volunteer opportunities, and charitable revenue offering a pathway to self-fulfillment.
The MISSION is to build lives through resources in support of empowerment providing useful goods 
and professional services for those wanting to help themselves.

Revenue generated from store sales supports organizations empowering at-risk youth, victims of 
human trafficking, and challenged veterans.

Our values are centered on kindness, compassion, integrity, dignity, and community.

Rise is currently offering a unique opportunity to candidates with a strong desire to shape the 
service industry and the organization’s overall direction through the concept of delivering 
services to empower self-fulfillment for living independently.

The primary focus of this role is to serve as the organization’s office coordinator maintaining 
documentation for professional presence and community information assisting the staff of dedicated 
volunteers with necessary products for improved workflow. Based on this knowledge, the Office 
Assistant will collaborate with the Executive Director to develop high-return solutions that meet 
these requirements.

Time commitment is 10 hours weekly onsite with two hours on Monday for collaboration with the 
Executive Director.

The Office Assistant will be responsible for the following key job functions:

●  Develop, send, and file agendas for volunteer meetings

●  Send calendar invites with zoom links for events and minutes for volunteer meetings/events

●  Set up projector, tv, and seating for events at store as directed by Executive Director

●  Respond to email and phone messages as directed by Executive Director

●  Manage calendar for Executive Director (key dates for insurance renewal, sales, state, federal 
taxes, and no- profit status with state to include checklists of what is needed)

●  Upload newsletter subscribers and reply to subscribers as directed by Executive Director

●  Order supplies for store (key areas being office, operations, and cleaning)

●  Call customers on Lisa’s List (customer request list)

●  Maintain volunteer list

●  Manage cleaning service

●  Update, print, and post store flyers, lists as needed (Daily, Weekly, Monthly, Cash Recon Sheet)

●  Upload analytics from Square and Google to Google Workspace

●  Order food for events as directed by Executive Director

●  performs other tasks as required by Executive Director

Team Enablement
●
Collaborating with volunteers to ensure teams have necessary tools and training to successfully 
position existing and new product benefits and company advantages.
General Measurement Metrics
The Office Assistant will be evaluated on the following:
●  Interaction with peers
●  Ability to meet ongoing and project-specific deadlines
●  Delivery of high quality, verified reports, analytics, and presentations
●  Independent pursuit of skills building opportunities

The ideal candidate will have:
●  Previous administrative experience
●  Working knowledge of Microsoft 10 and Google Workspace
●  Excellent written and verbal communication skills
●  Good customer service characteristics
●  Demonstrated effectiveness in inclusive team environment
●  Demonstrated ability to multi-task effectively while maintaining accuracy
●  Track record of successful idea generation and effective execution
●  Must be currently authorized to work in the United States without future sponsorship required

The Rise Resale is an equal opportunity employer.