Administrative Assistant - 4313 Job at BronxWorks in New York

BronxWorks helps individuals and families improve their economic and social well-being. From toddlers to seniors, we feed, shelter, teach, and support our neighbors to build a stronger community. In all aspects of our work, we strive for the highest ethical and performance standards and guided by the belief that people are to be treated with dignity and respect regardless of their present situation or past experiences. We have 60 locations throughout the borough providing a variety of programs that offer assistance in the areas of family, children and youth support, educational services, elder care, homelessness, mental health, and workforce development. We are an employer of choice for anyone interested in a meaningful career in the social services field.

RESPONSIBILITIES

• Act as point of contact and general support to visitors, program, and department. Interface with building management Liaise with internal (and external) program/department administration to handle requests and queries.
• Complete a range of clerical tasks including but not limited to answer & direct calls, managing calendars, purchase supplies, schedule appointments, update staff directory, write and distribute e-mail, sorting mail, preparing invoices, etc.
• Manage fiscally related systems; Nexonia and Emburse/Intaact
• Maintain general agency and office policies and procedures.
• Update and retain required, postings of employment law notices, employee notices and certifications (i.e. certificate of insurance), asset panda registry to ensure compliance with regulatory requirements
• Perform all other duties and tasks as assigned.

QUALIFICATIONS

• Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant.
• High School degree: additional qualification as an administrative assistant or Secretary will be a plus Excellent time organizational/management skills, multi-task, and the ability to prioritize work.
• Attention to detail and problem-solving skills Excellent written and verbal communication skills.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers and fax machines Proficiency in MS Office (MS Excel and MS PowerPoint, etc.)
• Bi-lingual English and Spanish language proficiency is preferred.
• Advanced-level professional competency in written and spoken English language is required.
• Authorization to work in the United States for any employer is mandatory

PHYSICAL REQUIREMENTS

• Ability to use a computer for prolonged periods.
• Ability to occasionally lift and/or move up to 10 pounds.
• Ability to stand, walk, or sit for long periods of time.
• Ability to climb five flights of stairs.
• Ability to bend and retrieve objects and/or documents.

BronxWorks seeks to build an inclusive organization grounded in respect for differences. BronxWorks is committed to equal employment opportunity and providing reasonable accommodations to qualified candidates and employees pursuant to applicable law. This commitment applies to all terms, conditions, and privileges of employment, including but not limited to recruitment, hiring, compensation, training and employee development, placement, promotion, demotion, upgrading, downgrading, transfer, layoff and termination. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, status as a victim of domestic violence, or any other characteristic protected by federal, state, or local law. If you require reasonable accommodation as part of the application process, please contact hrbenefits@bronxworks.org.