Spirit Investors is hiring: Office/Administrative Assistant in Chicago

Office/Administrative Assistant

The ideal candidate will exhibit professional standards, excellent communication skills, take initiative on various projects and tasks, and prioritize daily tasks. A strong ability to be flexible in your day-to-day and make yourself available to C-Suite employees will ensure your success and provide an opportunity for growth in this role.  

Role Description: 

This is an entry level position, with some administrative tasks on an ongoing basis suited for a motivated self-starter who can thrive in an entrepreneurial “all hands-on deck” atmosphere 

Primary Responsibilities 

• Office: 

• Greet Visitors 

• Order and maintain office supplies and food 

• Responsible for office upkeep 

• Manage and maintain office files  

• Assist Sales & Marketing teams to ship out samples and merchandise 

• Keep samples and merchandise inventory list up to date 

• Manage Corporate Apartment – coordinating remote workers’ time in Chicago, and reserving apartment(s) ahead of visits 

• Manage housekeeping for corporate apartments and Chicago office. 

• Manage office-related vendor relationships: Uline, Printer, IT, Office cleaner, Courier service, etc. 

• Act as the point of contact for employee needs, in office and remote workers. 

• Ad hoc support: 

• Coordinate & support travel for C-Suite team, excluding CEO 

• Order lunch daily for CEO; Order lunch 1x/week for Chicago office 

• Support Field Marketing team with liquor ordering via Distributor for in-office supply. 

• Event Assistance: 

• Assist Executive Assistant with occasional event planning, outside of office 

• Assist Executive Assistant with monthly Chicago office “outings” – Happy Hours/Employee Birthdays 

• Manage occasional in-office events, including coordinating any logistics or requests needed. 

Qualifications 

• Must live in the Chicago Metro area 

• Must have personal car for occasional office errand running 

• Strong interpersonal and communication skills 

• Close attention to detail  

• Willingness to pivot tasks, in a time crunch 

• Ability to multitask and handle personnel across our different brands 

• Proficient in Microsoft Office suite 

• Strong problem-solving skills and interest in our industry is a plus 

Location 

• • In-Office Chicago
  • 4324-4343 N Ravenswood St
  • 3rd Fl
  • Chicago, Illinois, 60613