Administrative Assistant- Bilingual Job at Charger Logistics Inc in Hutchins

Charger Logistics is a world class asset-based carrier. We specialize in delivering your assets, on time and on budget. With the diverse fleet of equipment, we can handle a range of freight, including dedicated loads, specialized hauls, temperature-controlled goods and HAZMAT cargo.

Charger logistics invests time and support into its employees to provide them with the room to learn and grow their expertise and work their way up. We are entrepreneurial-minded organization that welcomes and support individual idea and strategies. We are looking for an organized and motivated individual to join our dynamic team as an Administrative Assistant. Your primary role will be to assist us with maintaining files and paperwork and responding to customer inquiries in a professional and timely manner.

Responsibilities:

• Respond to customer requests & queries via phone and email in a professional and timely manner.
• Coordinating with other departments to make sure all paper work is thoroughly managed.
• Assist accounting with invoices, accounts receivable and accounts payable.
• Maintaining driver files and fleet documents to ensure proper documentation.
• Assisting drivers with documents (ensuring that drivers obtain necessary signatures on Bills of Lading, complete their manifests).
• Compile and review require customs documentation, such as customs invoices, and certificates of origin (not limited to)
• Enter new orders into the system and maintain the customer portals with up to date information.
• Provide administrative support including generation of reports, presentations, policies and general correspondence documents.
• Prepare and submit weekly reports for internal review as well as per client requests.
• Other ad-hoc duties

Requirements

• Bachelor's’ Degree in commerce, finance or accounting or related discipline is required
• Previous administrative logistics and service experience is an asset
• Knowledge of equipment financing (in particular transportation equipment), would be considered an asset
• Strong computer skills, particularly with Microsoft Office, with the ability to learn new software quickly.
• Good time-management with an ability to prioritize and multi-task.
• Strong written and verbal communication skills
• Must be able to communicate in both English and Spanish

Benefits

• Competitive Salary
• Healthcare Benefit Package
• Career Growth