Administrative Assistant - Sales Job at Bullfrog Spas in Herriman

Administrative Assistant for Regional Sales

Bullfrog International designs and manufactures the world's only luxury hot tubs with the patented JetPak Therapy System. JetPaks are modular jetted spa seats that allow the user to customize, interchange and upgrade their hot tub's jetted massages at any time. Founded in 1996, Bullfrog International is headquartered in the greater Salt Lake City, Utah metro area.

Our mission is to create peaceful lives. We fulfill this mission by embodying the values of Care, Commitment, and Trust and through the application of our principles of Respect, Humility, and Continuous Improvement. We empower our people with autonomy, a sense of ownership, and knowing they are supported in their growth, so they can strive to live balanced, peaceful lives. This set of principles, values, and practices makes up the Bullfrog Spas Culture Promise.

Our Culture Promise guides us at work. And it also extends to our customers, partners, fellow team members, and our community.

Job Responsibilities Include (but not limited to):

• Provide support to Sales Vice Presidents, Directors, Regional Managers, and staff.
• Maintain large account record of spas sales (must be proficient in Excel to maintain file).
• Manage executive's calendar, including scheduling meetings, travel arrangements, conferences, and group events.
• Assembly, updating, and tracking of monthly and annual reporting.
• Document control of programs and necessary dealer documents.
• Coordinate meetings, events, order catering and logistical arrangements.
• Establish and maintain effective professional business relationships with all levels of management, employees and business contacts.
• Assist with general office errands, support and assistance with various administrative tasks and projects as needed. 
• Assist with filing, copying, and faxing agreements and other critical documents.
• Potential travel to sales conferences, meetings, or trade shows a few times a year
• Assist with supporting international accounts and programs.

Required skills and experience:

• Demonstrates professional manner, as well as high level of interpersonal skills to handle time-sensitive, confidential and stressful situations in a fast-paced environment. Continually demonstrate poise, tact positive attitude, and diplomacy.
• Advanced skills in Microsoft Word, Excel, and Outlook required. PowerPoint is preferred. Ability to learn and become proficient in additional cloud-based programs like SharePoint, OneDrive, Teams, Asana, and more.
• Excellent customer service skills, written and verbal communications, planning and organizational skills
• Makes effective decisions with minimal supervision and information.
• Expert problem-solver, solution and team-oriented and works collaboratively to achieve team goals.
• Takes initiative and pursue opportunities for improving efficiency. Quick learner who can develop skills rapidly.
• Strong multi-tasking skills. Complete several concurrent tasks.
• Manages time effectively, exercises good judgment in setting priorities to complete tasks to meet deadlines with strong attention to detail and ability to balance and maintain workload.
• Ability to anticipate the needs of the executives and team members.
• High School Diploma required, College Education a plus.
• 2 years minimum of administrative experience supporting executives required.