Legal Administrative Assistant Job at Trust Counsel PL in Coral Gables

Trust Counsel PL located in Coral Gables, FL is currently looking for a committed Legal Administrative Assistant to become a valued member of our team. Joining our close-knit group means you'll be essential in assisting our legal team with administrative duties, ensuring seamless operations. Your meticulous attention to detail and exceptional organizational skills will play a vital role in upholding our high client service standards. At Trust Counsel PL, we provide a supportive working environment that appreciates your contributions and fosters personal growth. Come be a crucial part of our team as we strive to deliver exceptional legal services. In return, you'll receive a competitive hourly wage of $18 and prospects for career advancement. Take the next step in your professional journey with us.

$18 hourly

• Assist the Paralegals, Attorneys, and Office managers with their daily workflow.
• Interacts with clients from the initial meeting to the closing of the matter.
• Handles electronic files and physical files from engagement to close.
• Prepares and reviews signing meeting documents.
• Prepares and thoroughly checks all Deliverables to clients (Binders, trust ID cards, fiduciary letters, electronic copies of documents).
• Controls physical filing system for Estate Planning Department.
• Maintains office supply inventory; creates orders for binders and printing materials regularly needed for Estate Planning Department.
• Assists in preparation of inserts for estate/corporate binders.
• Works on ongoing projects to help attorneys and paralegals as needed.
• Office services as needed including mailing, greeting clients and maintenance of office environment.

• Be bilingual in English/Spanish.
• Very organized and process-oriented.
• Strong critical thinking and problem-solving skills.
• Great organizational skills.
• Strong writing skills.
• Good communication skills.
• Ability to work independently with minimal instructions.
• Ability to prioritize workload based on internal and external client needs.
• Ability to meet and deal with internal and external customers in a professional manner.
• Proficient in MS Office Suite.

Our name says it all. We are a boutique firm of qualified attorneys dedicated to helping clients protect themselves, their families, and their legacy through proper planning. We practice only the areas of family wealth succession: Estate Planning, Asset Protection, and Estate Administration. We know what we are doing, we love what we are doing, and we believe in what we are doing.

Compensation and Benefits:

• Full Benefits include 401(k), Fully Covered Health insurance (PPO), Dental insurance, PTO
• Competitive market rate.
• Bonuses are awarded based on achieving specific engagement and client onboarding targets. This includes meeting appointment-setting goals, ensuring a high level of client satisfaction, and supporting firm growth initiatives.