Facilities Administrative Assistant Job at San Mateo County Event Center in San

THE SAN MATEO COUNTY EVENT CENTER IS SEEKING AN EXPERIENCED 

FULL-TIME FACILITIES ADMINISTRATIVE ASSISTANT

Working for the San Mateo County Event Center and Fair is an excellent opportunity to be part of a vibrant and exciting team.  The Event Center and Fair (a 501c3 Non Profit) is a great place to use your administrative skills in a multifaceted and fun environment. You will have the chance to work with a diverse group of people and help create memorable experiences for guests.  Working for the San Mateo County Event Center and Fair is a great way to gain experience and positively impact the community.  

Job Summary

Assist the Director of Facilities with planning, organizing, and supervising activities related to the Event Center’s operations and maintenance department needs. Manage internal maintenance department systems and coordinate maintenance activities with other Event Center departments.

Essential Functions/Responsibilities

• Assist in the planning, development, and supervision of maintenance staff work; evaluate operations and activities; recommend improvements and modifications; prepare reports as requested on various aspects of maintenance operations.
  
• Manage, coordinate, and track, for submission to the accounting department, the following: maintenance department payroll information, including timecards and time sheets; chargeable labor for each show; and purchase of equipment and supplies.
  
• Direct Administration of OSHA safety compliance including but not limited to producing and updating Injury and Illness Prevention Program (IIPP) and Heat Illness Prevention Plan (HIPP) and other related safety mandates. Work directly with CAO to ensure compliance with all employee safety training requirements.
  
• Plan, manage, and coordinate various maintenance department programs as directed. This may include obtaining quotes and bids for projects, executing work orders, managing inventory, and controlling equipment and supplies.
  
• Attend weekly planning meetings for events and facilities projects
• Maintain maintenance department calendar; provide necessary show information to maintenance staff. Produce weekly maintenance staff scheduling for full and part time labor.
  
• Recommend and assist with implementation of goals and objectives related to facility maintenance activities; assist in the establishment of performance standards and methods for maintenance activities; assist in development and implementation of policies and procedures.
  
• Perform additional duties as assigned.

Supervisory Responsibility

Assist with the supervision over assigned maintenance personnel.

Required Qualifications

• Principles and practices of facilities management and workplace safety.
  
• Knowledge of safe operation of all pertinent equipment. Knowledge of pertinent local, state and federal codes and safety regulations.
  
• Ability to communicate effectively, both orally and in writing.
  
• Strong computer skills including proficiency with Microsoft Office. 
  
• Ability to anticipate problems and recommend or implement immediate corrective action.
  
• Ability to build and maintain positive working relationships with management, co-workers, clients and customers using principles of good customer service.
  
• Requires a willingness to take on new responsibilities and challenges as well as being open to change and to considerable variety in the workplace.
  
• Strong organizational attention to detail and follow-up skills.
  
• Requires being responsible, reliable and dependable to fulfill job obligations. 
  
• Possession of or ability to obtain a valid California driver’s license and current automobile insurance.
• Speak proficient English and Spanish.
  
• Ability to work nights, weekends, and holidays at various times of the year during large-scale events.

Required Experience

Associate's degree or equivalent from two-year college or trade technical school; or a minimum of two years of increasingly responsible experience in facilities maintenance including one year of supervisory responsibility; or equivalent combination of education and experience.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this Job, the employee is regularly required to stand, stoop, walk, bend, kneel, crouch, climb, twist, and sit.  The employee is frequently required to make repetitive hand movements during daily duties. The employee must lift, carry, push and/or pull moderate to heavy amounts of weight up to 50 pounds. Works in indoor and outdoor environments.  Operates assigned equipment and vehicles.   Must be able to speak, hear and see. Vision requirements are close vision, distance vision, peripheral vision, and the ability to adjust focus.