Senior Administrative Assistant Job at Vail Resorts in Vail

Create Your Experience of a Lifetime!

Come work and play in the mountains!  Whether it’s your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world.

With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free Epic pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your success.

Candidates for year-round positions are reviewed on a rolling basis. Applications will be accepted up to 90 days after the posting date, or until the position is filled (whichever is first).
 

Job Benefits

• Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons 
• MORE employee discounts on lodging, food, gear, and mountain shuttles
• 401(k) Retirement Plan 
• Employee Assistance Program
• Excellent training and professional development
• Referral Program
   

Full Time roles are eligible for the above, plus:

• Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (for eligible seasonal employees after working 500 hours)
• Free ski passes for dependents
• Critical Illness and Accident plans

Job Summary:

Provide administrative office functions for the engineering department and to support the other departments as needed. Complete and comprehensive entry of maintenance work orders or in charge of the work order system (HOTSOS). Issue work requests and clarify the priority of requests. Must be able to work and interact with team members and outside entities such as contractors, vendors, condo owners, inter-departmental staff, and maintenance staff professionally. Provide excellent customer service for both internal and external customers. Actively pursue answers or resolutions to maintenance problems or concerns. Administratively assist the Director of Engineering, assist staff regarding timesheets, and manage and oversee work orders and parts used in performing engineering work. Create and review end-of-month billing reports; responsible for maintaining the checkbook and being in compliance with opening purchase Order.

Jos Specifications:

• Outlet: The Arrabelle
• Expected Pay Range:$21.57 - $29.54
• Shift & Schedule Availability: Full Time, Year Round

Job Responsibilities:

• Answer all phone calls directed to Engineering
• Log all calls and assign the proper technician the work order in IQTRAC
• Enter and manage all work orders in the computer system
• Oversee all material requests and open all Purchase Orders for the engineering department
• Process all invoices and forward them to Accounting
• Assist the Director of Engineering in maintaining strict control over the operating budget
• Maintain journal entries of P-Card purchases
• Develop and maintain a filing system for the Manager
• Assist with payroll editing and scheduling of PTO requests
• Assist with scheduling of outside contractors
• Complete assigned special projects
• Assist and support with any requests related to the engineering department
   

Job Requirements

• High School Diploma
• Previous experience in a related hospitality position
• Valid CO. Drivers license
• Proficient in Word, Excel, MS Office, and data entry
• Punctual, articulate, and able to manage a checkbook
• Must be able to Lift up to 50lbs

The expected pay range is $21.57 - $29.54. This is the pay range we reasonably expect to pay for this position. Individual compensation decisions are based on a variety of factors.

Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.

Requisition ID  505873
Reference Date: 11/02/2024 
Job Code Function: Administrative