The University of Arizona Libraries
Library Branch Manager
The University of Arizona Libraries, Flagstaff, Arizona, United States, 86004
Flagstaff City-Coconino County Public Library
Please refer to their website for accuracy and up-to-date details.
Actively supports and upholds the City’s stated mission and values. Under the general direction of the Deputy Library Director, employees of this class are expected to exercise considerable independent decision making and authority including day-to-day operations, management, and supervision of a large community branch library servicing over 10,000 users per month and supervising a staff of 10 or above.
ADMINISTRATIVE DUTIES
Supervisory: This job has full responsibility for supervision at the program level (hires, directs, schedules, transfers, promotes, rewards, disciplines, and terminates other employees.) Budgetary: This job has partial responsibility for budgeting at the program level including staying within the assigned budget parameters. Strategic Planning: This job has partial responsibility for implementing library strategic planning goals at the program level. This includes making recommendations regarding community needs and long and short-term goals for the branch library to the Deputy Library Director (City Services). Policies/Procedures: This job has partial responsibility for policies and procedures at the program level including developing, implementing, and interpreting policies and procedures related to the library area. Compliance: This job has full responsibility at the program level for overseeing and ensuring facility and staff are in compliance. Council Communications: This job has partial responsibility for Council communication at the program level including making presentations regarding a branch library. Reporting: This job has partial responsibility for reporting at the program level including preparing monthly reports for programming, grants, volunteer hours, and computer usage related to the branch library. Examples of the Work Performed
Provides excellent customer service to both internal and external customers. Responsible for a large community branch library including supervising and scheduling employees, handling incidents, scheduling tours and programs, and providing general guidance. Trains staff to provide excellent customer service. Serves as a member of the Library’s Leadership Team and advocates for library services. Assists patrons and staff with questions, computer issues, and research. Works as a professional librarian to provide direct public service and supervises building and staff. Assists patrons by providing reference, reader’s advisory services, and community referrals. Performs community outreach and promotes core library values. Communicates library policies and procedures to the public and staff. Prepares budget requests and monitors expenditures to stay within allocated funds. Ensures safe conditions for staff, public, and building operation. Takes appropriate action in building and systems emergencies. Works with Admin staff to prepare bid specifications for supplies and contracted maintenance that includes all building and grounds services (to include, but not limited to, H.V.A.C., fire alarms, and other Life Safety systems, telephone, and security systems). Coordinates with Volunteer and Training Librarian to utilize volunteers. Schedules meeting room and monitors use. Handles emergencies and difficult situations. Maintains and distributes community information. Takes the lead role on more complex issues. Selects and deselects materials (assesses library’s needs and orders appropriate materials). Assesses needs and develops a programming plan. Performs outreach, carries out planning, develops programming, maintains statistics, manages programs, and assigns programming work. Ensures adequate computer access (analyzes and assesses needs for quantity and functioning of PCs). Oversees, coordinates, and develops printed materials and social media. Prepares book displays and public service announcements. Writes grants, maintains statistics, and posts reports. Prepares and submits monthly statistics and other reports as directed by the library director or deputy. Purchases some materials (including programming materials) and office supplies. Checks materials in and out, issues library cards, sells merchandise, accepts payments, and empties book drops and may courier items and empty book drops. Ensures safety and welfare of library users as well as building safety and maintenance. May assume responsibility for library operations in the absence of the Deputy Library Director – City Services. May handle library accounts and budgeting in relation to the library’s collection. Enters invoices in City Financial software. Other duties as assigned. Qualifications
MINIMUM REQUIREMENTS Master’s Degree in Library and Information Science. Four years of experience working in a public library. Three years of supervisory experience. Three years of computer experience. Or any combination of education, experience, and training equivalent to the above Minimum Requirements. DESIRED EXPERIENCE AND TRAINING Knowledge about the local community and its resources. Knowledge of principles, procedures, best practices, trends, and developments related to library services. Knowledge of and experience with collection development/maintenance. OTHER REQUIREMENTS Must possess, or obtain upon employment, a valid Arizona driver’s license. Regular attendance is an essential function of this job to ensure continuity. Evening and weekend work as necessary. REQUIRED KNOWLEDGE, SKILLS AND ABILITIES (ILLUSTRATIVE ONLY) Language Skills: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Mathematical Skills: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry. Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
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Supervisory: This job has full responsibility for supervision at the program level (hires, directs, schedules, transfers, promotes, rewards, disciplines, and terminates other employees.) Budgetary: This job has partial responsibility for budgeting at the program level including staying within the assigned budget parameters. Strategic Planning: This job has partial responsibility for implementing library strategic planning goals at the program level. This includes making recommendations regarding community needs and long and short-term goals for the branch library to the Deputy Library Director (City Services). Policies/Procedures: This job has partial responsibility for policies and procedures at the program level including developing, implementing, and interpreting policies and procedures related to the library area. Compliance: This job has full responsibility at the program level for overseeing and ensuring facility and staff are in compliance. Council Communications: This job has partial responsibility for Council communication at the program level including making presentations regarding a branch library. Reporting: This job has partial responsibility for reporting at the program level including preparing monthly reports for programming, grants, volunteer hours, and computer usage related to the branch library. Examples of the Work Performed
Provides excellent customer service to both internal and external customers. Responsible for a large community branch library including supervising and scheduling employees, handling incidents, scheduling tours and programs, and providing general guidance. Trains staff to provide excellent customer service. Serves as a member of the Library’s Leadership Team and advocates for library services. Assists patrons and staff with questions, computer issues, and research. Works as a professional librarian to provide direct public service and supervises building and staff. Assists patrons by providing reference, reader’s advisory services, and community referrals. Performs community outreach and promotes core library values. Communicates library policies and procedures to the public and staff. Prepares budget requests and monitors expenditures to stay within allocated funds. Ensures safe conditions for staff, public, and building operation. Takes appropriate action in building and systems emergencies. Works with Admin staff to prepare bid specifications for supplies and contracted maintenance that includes all building and grounds services (to include, but not limited to, H.V.A.C., fire alarms, and other Life Safety systems, telephone, and security systems). Coordinates with Volunteer and Training Librarian to utilize volunteers. Schedules meeting room and monitors use. Handles emergencies and difficult situations. Maintains and distributes community information. Takes the lead role on more complex issues. Selects and deselects materials (assesses library’s needs and orders appropriate materials). Assesses needs and develops a programming plan. Performs outreach, carries out planning, develops programming, maintains statistics, manages programs, and assigns programming work. Ensures adequate computer access (analyzes and assesses needs for quantity and functioning of PCs). Oversees, coordinates, and develops printed materials and social media. Prepares book displays and public service announcements. Writes grants, maintains statistics, and posts reports. Prepares and submits monthly statistics and other reports as directed by the library director or deputy. Purchases some materials (including programming materials) and office supplies. Checks materials in and out, issues library cards, sells merchandise, accepts payments, and empties book drops and may courier items and empty book drops. Ensures safety and welfare of library users as well as building safety and maintenance. May assume responsibility for library operations in the absence of the Deputy Library Director – City Services. May handle library accounts and budgeting in relation to the library’s collection. Enters invoices in City Financial software. Other duties as assigned. Qualifications
MINIMUM REQUIREMENTS Master’s Degree in Library and Information Science. Four years of experience working in a public library. Three years of supervisory experience. Three years of computer experience. Or any combination of education, experience, and training equivalent to the above Minimum Requirements. DESIRED EXPERIENCE AND TRAINING Knowledge about the local community and its resources. Knowledge of principles, procedures, best practices, trends, and developments related to library services. Knowledge of and experience with collection development/maintenance. OTHER REQUIREMENTS Must possess, or obtain upon employment, a valid Arizona driver’s license. Regular attendance is an essential function of this job to ensure continuity. Evening and weekend work as necessary. REQUIRED KNOWLEDGE, SKILLS AND ABILITIES (ILLUSTRATIVE ONLY) Language Skills: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Mathematical Skills: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry. Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
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