Executive Admin

Who we are: ZMANA is a start-up in the quickly growing Smart Technology industry who is looking for a full-time Executive Admin in Kakaako. Who you are: Are you ready to make a difference and help our customers? You are a driven, energetic person who is excited about all things technology. You are super organized with impeccable verbal and written communication skills, a strong ability to multi-task with a friendly demeanor. You are detail-oriented, a self-starter, and enjoy working on a multitude of different tasks that you will own and report on effectively. Responsibilities: Work closely with our CEO and other team members on a wide variety of administrative functions. Specific tasks in this role include: Manage filing and organizing of paperwork for ZMANA and other small business entities. Work closely with the CEO to manage their personal LLCs and organize paperwork and share drives where data is stored (Google Drive). Assist CEO in managing vendors, help create reports for building utilities, suppliers that show relevant info such as billing, licensing, usage, using Quickbooks Online and Salesforce. Track marketing projects, inventory and assess future needs for computer hardware, software, and general office supplies. Assist the CEO with management of a newly formed 501c3 organization that was created to help families on the island. Knowledge and Skills: Must possess a positive, energetic attitude. Must be detail-oriented and highly organized. Must have a strong knowledge of computers (Macs), business applications, and cloud-based systems; Salesforce is a huge plus. Must have experience with Quickbooks Online, Google or MS tools (Office Suite, Gmail, etc.). Excellent interpersonal skills and customer service skills. Applicants should be able to adjust to a changing environment and communicate professionally with the customer. This job involves working in an office environment with flexibility on times of day. Bachelor’s degree or 5 years of experience. 3 to 5 years minimum of relevant job experience. Ability to learn and adapt quickly to changing technology. This role pays $18-$25 an hour depending on experience. This is a full-time position; full benefits, medical, dental, vacation, paid time off, and 401k are included.

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