University of Miami
Assistant Director, Programs
University of Miami, Coral Gables, Florida, United States,
University of Miami Assistant Director, Programs Coral Gables, Florida
The Assistant Director, Programs, at Miami Herbert Business School is responsible for administering resources to support the program’s mission, ensuring alignment with school priorities, timelines, and budget requirements. A core component of the role includes managing the complex scheduling needs of the Vice Dean and Associate Deans, coordinating calendars to optimize time and strategic alignment. This position involves administrative, managerial, and professional responsibilities, with a focus on delivering high-quality outcomes that advance Miami Herbert’s goals. The Assistant Director provides leadership in developing, implementing, and evaluating strategic plans that align with institutional objectives and drive the success of the assigned program(s). Department Specific Functions Represents Miami Herbert Business School:
Acts as a representative of the Business School in engagements with the public, University officials, government agencies, accrediting councils, and professional organizations. Ensures communication aligns with MHBS standards and objectives. Executive Scheduling and Administrative Coordination:
Manages the Vice Dean’s and Associate Deans' complex calendars, coordinates travel arrangements with detailed itineraries, prepares agendas, and ensures they are well-prepared for meetings by reviewing and compiling documentation. Training Development and Coordination:
Designs, updates, and delivers training materials for MHBS staff, faculty, and relevant external offices, ensuring team members are well-informed and aligned with school goals. Operational Problem-Solving:
Identifies and resolves operational issues, such as staffing, budget, equipment, and space needs. Recommends improvements to administrative processes, policies, and resource allocation to enhance efficiency within MHBS departments. Student Personnel Management:
Supervises department student employees, ensuring staff are effectively trained, empowered, and supported in their roles. Budget and Planning:
Oversees the Department program budget, reviews and reconciles executive expense reports according to University guidelines. Research and Special Assignments:
Conducts research to assist MHBS executives in addressing inquiries or issues, and prepares one-time reports, summaries, and responses. Supports Course and Curriculum Coordination:
Collaborates with faculty, department chairs, and Associate Deans to coordinate course offerings and program direction within MHBS. Stakeholder Relations and Communication:
Establishes and maintains strong relationships with both internal and external stakeholders. Special Project and Social Media Management:
Manages special projects for the executive team as needed. Flexibility and Adaptability:
Demonstrates flexibility by being available for early morning, evening, and occasional weekend work. Department Specific Qualifications Education:
Bachelor’s Degree in relevant field Experience:
Minimum 4 years of relevant experience Knowledge, Skills and Attitudes: Ability to multitask, set priorities and complete work assignments promptly and without error. Expert level oral and written communication skills; must be able to interact and communicate effectively with individuals at all levels of the organization. Advanced abilities in organizing and managing own time. Excellent problem solving and critical thinking skills. Advanced proficiency in Microsoft Office and social media web platforms. Strong interpersonal skills and the ability to build relationships with stakeholders. Ability to excel in a team environment. Proven ability to handle confidential information with discretion. Demonstrated ability to achieve high performance goals and meet deadlines. Exemplifies the University’s DIRECCT values (Diversity, Integrity, Responsibility, Excellence, Creativity, Compassion, Teamwork). This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary. The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply.
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The Assistant Director, Programs, at Miami Herbert Business School is responsible for administering resources to support the program’s mission, ensuring alignment with school priorities, timelines, and budget requirements. A core component of the role includes managing the complex scheduling needs of the Vice Dean and Associate Deans, coordinating calendars to optimize time and strategic alignment. This position involves administrative, managerial, and professional responsibilities, with a focus on delivering high-quality outcomes that advance Miami Herbert’s goals. The Assistant Director provides leadership in developing, implementing, and evaluating strategic plans that align with institutional objectives and drive the success of the assigned program(s). Department Specific Functions Represents Miami Herbert Business School:
Acts as a representative of the Business School in engagements with the public, University officials, government agencies, accrediting councils, and professional organizations. Ensures communication aligns with MHBS standards and objectives. Executive Scheduling and Administrative Coordination:
Manages the Vice Dean’s and Associate Deans' complex calendars, coordinates travel arrangements with detailed itineraries, prepares agendas, and ensures they are well-prepared for meetings by reviewing and compiling documentation. Training Development and Coordination:
Designs, updates, and delivers training materials for MHBS staff, faculty, and relevant external offices, ensuring team members are well-informed and aligned with school goals. Operational Problem-Solving:
Identifies and resolves operational issues, such as staffing, budget, equipment, and space needs. Recommends improvements to administrative processes, policies, and resource allocation to enhance efficiency within MHBS departments. Student Personnel Management:
Supervises department student employees, ensuring staff are effectively trained, empowered, and supported in their roles. Budget and Planning:
Oversees the Department program budget, reviews and reconciles executive expense reports according to University guidelines. Research and Special Assignments:
Conducts research to assist MHBS executives in addressing inquiries or issues, and prepares one-time reports, summaries, and responses. Supports Course and Curriculum Coordination:
Collaborates with faculty, department chairs, and Associate Deans to coordinate course offerings and program direction within MHBS. Stakeholder Relations and Communication:
Establishes and maintains strong relationships with both internal and external stakeholders. Special Project and Social Media Management:
Manages special projects for the executive team as needed. Flexibility and Adaptability:
Demonstrates flexibility by being available for early morning, evening, and occasional weekend work. Department Specific Qualifications Education:
Bachelor’s Degree in relevant field Experience:
Minimum 4 years of relevant experience Knowledge, Skills and Attitudes: Ability to multitask, set priorities and complete work assignments promptly and without error. Expert level oral and written communication skills; must be able to interact and communicate effectively with individuals at all levels of the organization. Advanced abilities in organizing and managing own time. Excellent problem solving and critical thinking skills. Advanced proficiency in Microsoft Office and social media web platforms. Strong interpersonal skills and the ability to build relationships with stakeholders. Ability to excel in a team environment. Proven ability to handle confidential information with discretion. Demonstrated ability to achieve high performance goals and meet deadlines. Exemplifies the University’s DIRECCT values (Diversity, Integrity, Responsibility, Excellence, Creativity, Compassion, Teamwork). This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary. The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply.
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