Accounting Assistant Job at Lines for Life in Portland

Position Title: Accounting Assistant

Status: Full Time/Non-Exempt

Reports To: Accounting Manager

Compensation: $22-$24.75/hr DOE plus full medical, dental, and vision insurance. Other benefits include matching 401k, access to professional development funds, substantial PTO, and a free fit bit.

Location: Hybrid, preferred to be able to work in office one day per week.

Benefits Package: Lines for Life offers a great benefits package valued at over $9,500 per year, including coverage for employee health, dental, vision, short and long term disability, and life insurance premiums; a matching 401K plan; a flexible spending plan; an employee assistance program; and a free Fitbit.

About the Organization: Lines for Life is a regional non-profit that is dedicated to preventing substance abuse and suicide. We offer help and hope to individuals and communities and promote mental health for all. Our work addresses a spectrum of needs that include intervention, prevention, and advocacy. We educate, train, and advocate to prevent issues of substance abuse, mental illness, and thoughts of suicide from reaching crisis levels. But when a crisis arises or support is needed, we are available 24/7/365 to intervene with personalized help.

Accounting Assistant Position Summary: This role will be responsible for assisting the Finance department with basic accounting tasks. Entry level candidates are encouraged to apply.

Accounting Assistant Responsibilities:

• Review employee timecards for accuracy and follow up with supervisors about timecard reviews or issues to ensure they are complete prior to processing
• Ensure that ADP data is accurate, including deductions, reimbursements and contributions
• Assist with manual payroll and expense allocation entries
• Assist with recording and reconciling monthly donations via multiple web portals
• Assist with monthly billing
• Review and process employee reimbursements
• Data entry

• Assist with reviewing and recording invoices for timely and accurate payment processing, confirming validity of the debt and reconciling and reporting on monthly payments

• Assist with Monthly closings
• Assist with recording and reconciling monthly credit card purchases
• Assist with weekly deposit
• Other duties as assigned

Accounting Assistant Required Qualifications:

• Experience reviewing payroll items
• Previous administrative or executive assisting
• Accounting or business administration coursework
• Good attention to detail
• Able to work in a team and independently
• Basic Excel skills

• Familiarity with accounting software and tax preparation software such as QuickBooks Online, MIP, or Sage Accounting

• Driven, self-motivated, and goal-oriented
• Strong critical thinking and mathematical reasoning skills
• Organized and time efficient

Accounting Assistant Preferred Qualifications:

• Accounting or Finance degree
• Experience working in a nonprofit setting

This job description is not meant to be an all-inclusive list of duties and responsibilities but, constitutes a general definition of the position's scope and function in the company.

EEO: Lines for Life strives to create a diverse, inclusive environment to better represent the communities that we serve. We are an equal opportunity employer.

All Lines for Life employees must be approved to work by the Oregon Department of Human Services’ Background Check Unit. Background checks are completed after a conditional offer of employment has been extended.