Accounting Associate Job at Albuquerque Community Foundation in Albuquerque

About Albuquerque Community Foundation

Albuquerque Community Foundation (“the Foundation”) is a tax-exempt 501(c)(3) public charity created by and for people in the greater Albuquerque area. The Foundation administers a permanent community endowment composed of many gifts, large and small, and uses the earnings from that endowment to make grants to other nonprofit organizations and educational institutions. We serve primarily the four-county area of Valencia, Bernalillo, Torrance and Sandoval; however, our vision is to be a leader in community philanthropy. 

The Foundation established the New Mexico Community Trust (“the Trust”) in 2019 as a nonprofit corporation in the state of New Mexico for the purposes of building, investing, and managing funds to enhance the quality of New Mexico through informed, strategic grant making. All Foundation staff work on behalf of the Trust as needed under a memorandum of understanding between the two organizations.

Our leadership spans local, state and national collaborative efforts and our donor-advised fund holders make grants statewide and nationwide. We enable people with philanthropic interests to easily and effectively support the issues they care about - immediately or through a planned gift. We invest in the long-term well-being of nonprofit groups and bring people and organizations together, convening diverse voices to address local issues and opportunities. Our business is building community through equitable practices to support the Foundation’s overall mission, vision, strategic objectives and commitment to Diversity, Equity & Inclusion.

Position Overview

The Accounting Associate is responsible for working with the Accounting Manager and Finance Director to manage the financial operations of the Foundation including systems for reporting program and financial activities and safeguarding the assets of the Foundation. This position will also assist the Finance Director in ensuring that all associated activities undertaken by the Finance Team are centered in equitable practices and support the Foundation’s overall mission, vision, strategic objectives and commitment to Diversity, Equity & Inclusion.

Main Job Responsibilities

The Accounting Associate will fulfill the following main duties:

• Responsible for the maintenance of accurate financial records and general ledger statements in compliance with GAAP, federal, state and local laws and regulations and Community Foundation national standards

• Record all contributions and process donor thank you letters
• Process cash disbursement requests, including the preparation of payable vouchers and the processing of Foundation and Trust check and electronic payments
• Assist Accounting Manager with the preparation monthly bank and investment statement reconciliations for the Foundation, Trust and Trust clients as needed
• Assist with the maintenance of the fund accounting and CRM databases using Community Suite software

Other Responsibilities

• Crosstrain with Community Impact Team to be able to assist with voucher posting for grants and scholarships
• Assist other departments with other tasks as assigned, including but limited to data entry and ad hoc reports
• Must be available to attend Finance Committee, Risk Management Committee, Board of Trustee meetings and the Annual Meeting
• Must be available to attend Foundation donor/prospective donor events and nonprofit events and interact positively with attendees
• Provide excellent service and timely communication with donors and prospective donors, grantees and other nonprofits, staff, vendors, and volunteers
• Assist Finance Team in supporting all Foundation staff on all finance, investment and impact investment questions

Diversity, Equity, and Inclusion:

• All staff are encouraged to develop practice and learning around diversity, equity, and inclusion.

Qualifications and Skills Required

Education & Experience:

• Bachelor’s degree preferred, but not required.
• Experience in accounting preferred
• Experience in fund accounting preferred
• Experience in nonprofit or social profit sectors preferred

Alignment with Foundation Values:

• Trust: Build relationships based on authenticity, actionable change, adaptability, and cultural humility.
• Equity: Address ongoing injustice and work to change systems of oppression and harm.
• Integrity: Provide high-quality service with humility and respect.
• Accountability: Be responsible and transparent in learning, striving, and adapting towards becoming the community’s foundation.

Technical Skills & Communication Skills:

• Proficiency in MS Office products.
• Develop knowledge and expertise in Community Suite software.
• Excellent verbal and written communication skills.
• Engaging interpersonal communication style.

Work Style:

• Self-motivated, initiative-driven, and integrity-based work style.
• Ability to prioritize competing time and schedule demands.
• Attention to detail.
• Exhibit a professional, courteous, and friendly demeanor.
• Dependable and sound decision-making capability.
• Ability to work independently and in a team environment.

Other:

• An understanding of philanthropy and a commitment to the mission of the Albuquerque Community Foundation.
• High level of integrity, professionalism, and discretion in handling confidential information.
• Current valid New Mexico Driver’s License and insurable.
• Must be able to successfully pass a pre-employment screen and background investigation.

Work Environment

This position is eligible to participate in the Foundation’s hybrid work environment, meaning the employee has the option to work from home two days a week, as approved by the employee’s supervisor and Foundation management. Work may be performed in an office setting within the Foundation or another organization or business office, private home or public gathering place. Evening, weekend or irregular hours may be required. Reimbursable travel throughout the four county areas comprising the Greater Albuquerque Metropolitan Area is required. Occasional reimbursable travel outside that area may be required from time to time. The Foundation operates with a small staff. All staff members are expected to participate as needed in all areas.