Accounting Technician Job at Veterans Affairs, Veterans Health Administration in

Summary The Accounting Technician is located in Fiscal Service at the Cincinnati VA Medical Center. This position reports to the Chief, Accounting Section. Responsibilities The Cincinnati VA Medical Center (CVAMC) is a two-division campus located in Cincinnati, OH and Fort Thomas, KY serving 15 counties in Southwest OH, Northern Kentucky, and Southeast Indiana with 6 Community Based Outpatient Clinics located in Bellevue, KY; Florence, KY; Lawrenceburg, IN; Hamilton, OH; Clermont County, OH, and Georgetown, OH. The CVAMC also supports two off main campus locations in the Cincinnati area via an Eye Center and Mental Health Outreach Community Division. Major Duties: Reviews and approves requisitions for services, supplies, real property, equipment, and adjustments for all appropriations (including GPF & CWT) for the medical center. Processes 2237 and 1358 obligations and modifications on a daily basis according to accuracy, validity, and funding availability. Obligating documents are received in IFCAP, processed, and transmitted to FMS. Researches daily rejects for miscellaneous orders, service orders, contracts, A&E orders, receiving reports and amendments and makes corrections as necessary to resubmit transaction to FMS. Audits payment documents received from vendors, employees, education, research, Beneficiary Travel, Patient Funds, and the Agent Cashier for correctness. Posts payments to obligation documents. Reviews IPPS to ensure invoices are being certified in a timely manner. Reviews the Accepted Document Listing to verify payments were processed correctly. Records deposits from the Agent Cashier in FMS and verifies correct costing is used. Audits Replenishments from Agent Cashier. Processes cost transfers, which include but are not limited to, EW's for correcting erroneous costing on purchase orders, ET's for correcting payments, three-part ET's for correcting costing with expenses, and EB's and SE's for transferring of costs between stations. Offsets US Bank convenience checks against obligation documents in a timely manner. Serves as Alternate Agent Cashier. Assists in training of personnel in the use of IPPS, FMS, Concur, IFCAP, AVIS. Reconciles and balances the Accrued Services Payable and Undelivered Orders Reports in FMS and IFCAP monthly. Conducts follow-up with service line to determine appropriate action to resolve aged items. Provides support for VA employees and Non-VA personnel in all aspects of travel. Approves travel authorizations, travel vouchers and local travel. Audits travel vouchers and claims for appropriate costing, receipts, amounts, and payment methods. Provides information to travelers on air, bus, and/or rail schedules and fares. Provides training and guidance on the travel package and travel regulations to facility employees. Ensures vendor codes are established and verifies all employees are paid in the most expeditious manner. Reconciles the monthly Centrally Billed Accounts for station 539 and 487 to ensure transactions that are not automatically matched are reconciled using available data obtained from the Electronic Travel System. Assists, as directed, in the general operation of the office in whatever capacity that may be required to accomplish the overall duties of fiscal service. Work Schedule: Monday - Friday, 8:00am - 4:30pm Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Accounting Technician/PD02801A Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Required Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Drivers License required for the position. Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/21/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS-6. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-6 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Experience with accounting principles, methods, and procedures experience auditing invoices or other payment documents, as well as experience resolving/adjusting discrepancies within financial accounts, and using business accounting software to input financial data, and examining accounts and analyzing trends. Knowledge of various accounting and budgeting activities; verifying, inputting, and maintaining accounts and accounting data in the financial system; preparing recurring and special financial reports; performing accounting procedures and techniques to research and resolve rejects and problems timely and knowledge documenting correct cost data for all transactions (appropriation, cost center, budget object code and revenue source code). Working knowledge of various types of office equipment is required for research and analyzing inquiries. Equipment utilized includes facsimile, copier, and personal computer, including hardware and software. Note: Experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hour worked per week. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is sedentary, but some walking, bending, and lifting is required as in a normal business environment. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education There is no educational substitution at this grade level. Additional Information Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. This job opportunity announcement may be used to fill additional vacancies. Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.