Accounting Specialist Job at Effingham Hospital Inc. in Springfield

Description:

JOB SUMMARY

Under the general direction of the Controller, the Accounting Specialist will be responsible for assisting with the day-to-day operations of the Finance department. Processes transactions, records and analyzes financial information, communicates, and assist all accounting team members with daily, monthly, and yearly accounting activities and projects. Communicates with medical staff, other departments, and outside agencies while maintaining confidentiality. Position requires self-motivation, creativity, and critical thinking capabilities to function in a fast paced and dynamic environment. Strong organizational and time-management skills and commitment to working efficiently and accurately.

STANDARDS OF PERFORMANCE

1. Assist the CFO and Controller daily with day-to-day operations including power point presentations, as needed.
2. Assist with the organization and processing of the annual liability insurance renewal process.
3. Book all travel accommodations for the health system including registration and hotels.
4. Assist with fixed asset reconciliation and depreciation schedule reporting.
5. Provide daily support to the Finance team.
6. Help with financial data entry and general bookkeeping.
7. Perform office tasks, such as filing, data entry, answering phones, processing the mail, etc.
8. Manage data, records, and reports by checking for errors and verifying accuracy of information.
9. Assist in preparation of financial statements and reports as needed.
10. Assist in the preparation of annual budgets as needed.
11. Update and maintain financial records.
12. Prepare spreadsheets for data entry, accounting information, etc.
13. Independently prioritize daily tasks and responsibilities.
14. Provide stellar customer service to our employees, vendors and be informed on all company policy and practices (including data privacy).
15. Attend and take notes at all financial department meetings.
16. Assist with audits, fact checks, and resolving discrepancies, as necessary.
17. Assists in receiving mail including organizing and processing of assigned AP invoices.
18. Research invoices for management as needed.
19. Assist with resolving invoicing problems with vendors as needed.
20. Audit support and assistance with audit preparation.
21. Report equipment problems/hazardous conditions to the department manager/maintenance promptly and complete the maintenance log.
22. Participates in continuing education.
23. Report’s supply and equipment needs to the Controller.
24. Completes other duties as required within scope of job and training.

Requirements:

Minimum Level of Education: Associate degree in accounting or related field required. Advanced Accounting degrees and courses in finance and or accounting preferred.

Formal Training: Exceptional administrative skills with experience in planning, organizing, implementing, facilitating, verbal and written communications. Microsoft Excel skills required.

Licensure, Certification, Registration:

Work Experience: Experience with basic accounting practices to include general accounting, accounts payable & payroll. Advanced computer skills with word processing and spreadsheet capabilities.