Accounting Specialist Job at Veterinary Information Network in Davis

Job Highlights

The Veterinary Information Network (VIN), an online community and educational resource for veterinarians, is looking for an experienced Accounting Specialist to join our accounting team and worldwide VIN family in Davis CA.

VIN currently offers benefits including Medical (with HRA), Dental, Vision, Life Insurance, FSA (medical and dependent care) as well as a 401k with a company dollar-for-dollar match up to 6% and starting accruing vacation and sick time as of your first day.

Work Schedule

Hybrid work schedule (3 days in office and 2 days remote)

If you possess advanced Excel skills, knowledge of GAAP and Tax guidelines, and familiarity working navigating QuickBooks Enterprise Solutions Software, Xero Accounting system, Microsoft Office, Adobe, etc., and you want to work somewhere that makes a difference, this direct hire position is for you.

Under the general direction of the Financial Controller, you will support veterinarians around the world by keeping the accounting functions of VIN running. For this position, you must have broad accounting experience within all facets of accounting including accounts payable, accounts receivable, payroll, general ledger, and internal and external financial reporting.

As an Accounting Specialist, you will:

• participate in the preparation and monitoring of the month-end process,
• run desk top deposits,
• analyze, research, and record sales receipts,
• account and bank reconciliations,
• journal entries,
• entering and updating annual budgets,
• Reporting of credit card transactions, a compilation of merchant account documents and receipts,
• monitor and close purchase requisition.

Duties also include assisting accounts payable, and sales tax as needed, and all other related duties as required.

Ideal Candidate – Is this You?

The ideal candidate will have basic knowledge and experience with Generally Accepted Accounting Principles; additional knowledge about sales and use tax would be a plus.  You’ll also be willing and excited about working with a close-knit team focused on constant improvement and service to the broader community.

You should be able to:

• apply the basic concepts of the generally accepted accounting principles, know how to prepare journals, and bank reconciliations, apply credits and debits to any open AP or AR transactions, and reconcile key accounts.
• pay attention to detail when reviewing and analyzing each credit card account.
• assign GL accounts, cross reference with the purchase requisition, obtain approval and appropriate documentation, and research any unidentified transactions if necessary.
• research and resolve any credit card transactions, PO, discrepancies, disputes, or related issues effectively and in a timely manner
• demonstrate proficiency in various computer programs and be able to learn new systems (i.e. QuickBooks, XERO, Microsoft Office, email programs, different web browsers, the VIN-specific content management system, etc.)
• meet deadlines, and manage and prioritize daily, monthly, and quarterly job responsibilities.
• work with and help team members accomplish monthly and quarterly closing deadlines.
• communicate clearly in both oral and written form.
• work independently with your team and others.
• Be cross-trained in new duties if necessary and learn to adopt new processes and procedures.

The ideal candidate will also have at least three years of increasingly responsible work experience in accounting and business administration. A Bachelor’s Degree is desired, but not required.

Physical Requirements

The physical requirements of this position typically include reaching, grasping, talking, hearing, seeing, repetitive motions, exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently, and/or using a negligible amount of force constantly to move.

Work Schedule

 Hybrid work schedule (3 days in office and 2 days remote)