Accounting Manager Job at JEWISH FAMILY SERVICE OF LOS ANGELES in Los Angeles
JEWISH FAMILY SERVICE OF LOS ANGELES, Los Angeles, CA, US
Job Description
We all face challenges and transitions in our lives, and when we do, we must be able to count on the strength of community for support. For the people of Los Angeles, Jewish Family Service LA (JFSLA) is that trusted source of support. We are a comprehensive network of services that welcomes individuals and families of all ages and identities to our full spectrum of care. Our highly trained staff and volunteers work closely with individuals and their loved ones to problem-solve and guide them on their paths to safety, security, wellness, and fulfillment.
JFSLA staff share in our mission and work towards our goals with the highest level of responsibility, professionalism, and integrity. JFS demonstrates our commitment to our staff by offering a comprehensive benefits package and a nurturing environment.
JFSLA is committed to cultivating and preserving a culture of inclusion and connectedness. In recruiting for our team, we seek the unique contributions that individuals can bring from all backgrounds. We strive for a diverse team in order to better serve our clients and ensure our excellence as an organization in identifying, designing and delivering solutions.
Be part of our commitment and join our family. For more information on our philosophy and services, please tour our website www.jfsla.org
The Accounting Manager works under the direction of the Controller. Areas of responsibility include overseeing all AP and AR functions, relationship with banks, and payroll. S/he oversees a team of 4, ensuring that all processes are executed accurately, and internal controls adhered to in a timely manner while maintaining a strong morale. S/he operates as the subject matter expert and the escalation point to resolve issues and continuously looks for improvements in operational processes and designs as well as implements those initiatives. The General Accounting Manager is responsible for ensuring that all payroll and related functions are performed in line with best practices to provide the highest level of service, accuracy and reliability. S/he will work closely with the Human Resources team on compliance, wage laws, benefits administration.Qualifications:
- Bachelor’s degree in accounting, finance or related field of study required
- Certified Payroll Professional designation preferred
- Nonprofit experience preferred
- CPA preferred
- MBA a plus
- 5 years progressive managerial accounting experience
- Strong knowledge of Generally Accepted Accounting Principles (GAAP) and financial analysis ratios and tools
- Proficient with MS Office Suite: (Excel, Word and Outlook)
- Exceptional writing, communication, interpersonal and presentation skills
- Excellent organizational, management, analytical, decision-making and research skills
- Self-directed and hands-on, able to work with minimal supervision
- Strong MS Excel skills required
- Strong leadership and mentoring skills
- Excellent customer service skills for internal and external customers
- Knowledge and experience in not-for-profit accounting helpful
- Self-starter willing to work extended and irregular hours when necessary
- Proven inclination to independently identify problems and implement successful solutions
- Public accounting and audit experience is a plus
- Experience with ADP payroll system is a plus
- Strong communication and organizational skills with attention to detail and ability to work under tight deadlines
- Ability to work cooperatively and collaboratively with all levels of employees, management, and external agencies
- Detail oriented, able to complete assignments on time, flexible in changing environment
- Must be able to prioritize, organize and handle several projects simultaneously
- Knowledge of 401(k) Administration
- Strong computer skills and knowledge including automated accounting, word processing, database operations, spreadsheets, and other software systems.
- AccuFund software experience a plus
- Demonstrated ability to lead and motivate staff while improving productivity
- Must pass a criminal background check (Live Scan fingerprinting) prior to beginning employment
Responsibilities/Essential Functions:
- Responsible supervising accounting staff performing accounts payable, accounts receivable, and payroll duties while maintaining strong morale
- Supervise, lead and motivate staff while improving productivity
- Responsible for the administration of both a biweekly and weekly payroll ensuring the data integrity and accuracy of the payroll process while complying with payroll and tax laws and audit requirements
- Responsible for accurately and timely recording and reporting of financial transactions
- Oversee, direct, and assist staff the in accurate and timely maintenance of the general ledger, accounts receivable, accounts payable, fixed assets, payroll processing and accounting, and purchase order system
- Manage all day-to-day operations including month-end close, cash reporting, deposits, accruals and wire transfers
- Responsible for year-end entries, adjustments, and preparation of 1099s
- Obtain, verify and process all payroll changes and updates from managers or Human Resources team including new hires, terminations, transfers and salary adjustments including retro pay adjustments
- Calculate, verify and deduct appropriate payroll deductions including tax withholdings, benefits elections and other garnishments
- Research and resolve any pay or tax related discrepancies or inquiries timely
- Coordinate with payroll company to ensure that all tax filings are completed timely and accurately for multiple entities including 941’s, W-2 ‘s etc.
- Maintain the payroll withholdings schedule and reconcile it periodically
- Conduct internal payroll and accounting audits quarterly and work with external auditors annually to provide them with supporting schedules and documentation
- Manage GL interface and record all payroll and benefit GL entries, and maintain general ledger reports and schedules as necessary
- Prepare and maintain the Payroll forecast report for all entities
- Ensure that all invoices are approved and paid in a timely manner, and investigate issues related to late payments
- Responsible for the communication of A/P policies, practices, and procedures across the Agency
- Complete all Accounting related reporting documents for Payroll and submit them for senior manager’s approval
- Assist program directors and senior staff with support on the financial performance of their cost centers
- Assist the Controller in the preparation of information for the annual audits and assist government auditors as required
- Assist Controller in improving and maintaining the internal control structure to guard against loss, theft, fraud, financial mismanagement, and negligence
- Assist the Controller in design and implementation of new accounting policies and procedures
- Other duties and projects, as assigned
Jewish Family Service is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.
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