Accounting Assistant Job at Alpha Project for the Homeless in San Diego

Position Title: Accounting Assistant

Reports to: Chief Financial Officer and Chief Administrative Officer

FLSA Status: Non-Exempt and Full-Time

Benefits: Alpha Project offers a generous benefits package, including 14 paid holidays, paid vacation, sick leave, and 100% employer-paid medical, dental, vision premium, and group life insurance.

Salary: $22 -$24 an hour, commensurate with experience

POSITION SUMMARY

Under the direct supervision of the Chief Financial Officer and the Chief Administrative Officer, the Billing Specialist will provide direct financial and administrative support to the fiscal team, including swiftly and accurately processing billings to the County of San Diego, San Diego Housing Commission (SDHC), HUD, and other billings as needed. The Accounting Assistant will assist with other finance-related tasks including, but not limited to, payroll, accounts receivable and payable, and other fiscal and administrative tasks.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Financial

• Complete and submit monthly billings in a timely manner, including monitoring and compliance;
• Assist with payroll;
• Assist in performing GL accounting, month-end reporting, and annual audit preparation;
• Produce accurate, timely, and transparent financial statements that adhere to GAAP accounting principles, practices, and procedures; and
• Process accounts payable and accounts receivable.

Administration

• Filing and data entry;
• Maintain prompt and accurate documentation, following agency and best standard practices: and
• Maintain a safe and healthy work environment by adhering to organization standards and all applicable Federal, State, and local laws.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.

WORK ENVIRONMENT AND PHYSICAL DEMANDS

The physical demands/conditions described below are representative of those that must be met/tolerated by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions.

• Sitting at a desk for sometimes long and continuous periods of time;
• Answering or making calls on the telephone for long and continuous periods of time;
• Using a keyboard to perform research and to communicate through written means for sometimes long and continuous periods of time;
• Looking at a computer monitor for sometimes long and continuous periods of time;
• Frequent standing, walking, reaching, lifting, and stooping; and
• Exposure to low to moderate noise.

QUALIFICATIONS

Candidates must demonstrate the ability to follow policies and procedures as established in the Company's Employee Handbook and relevant funders policies and procedures. Candidates will also contribute to a positive work environment by behaving and communicating in a manner such that they get along with all constituent groups, co-workers, and management. In addition, the education, experience, and other skills listed below are representative of required knowledge, skills, and abilities.

EDUCATION & EXPERIENCE

• Two (2) years of general accounting experience,
• Experience in County of San Diego, City of San Diego/San Diego Housing Commission, and HUD billing,
• Bachelor's degree in Accounting, Business, or Finance, or applicable discipline preferred; or
• Relevant certificate program.

KEY SKILLS SET

• Ability to communicate in person and over the phone, required;
• Strong written and verbal communication skills, required;
• Understanding confidentiality protocols and protecting personal information, required;
• Ability to organize and prioritize projects and multiple tasks in an effective and timely manner, required;
• Effectively problem-solve and maintain composure in high-pressure situations required;
• Act as liaison with staff, vendors, contractors, and other entities, required;
• Ability to work independently with minimal daily supervision, required; and
• Knowledge of financial practices and principles required.

EQUIPMENT AND APPLICATIONS

• Firm understanding of Microsoft Office, including Excel, Outlook, and Word, required; and
• Sage 100

Alpha Project for the Homeless provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.