Accounting Assistant Job at Southwest Technical College in Cedar City

Job Summary:

The Accounting Assistant will support all activities in the finance office including filing, scanning, data entry, accounts receivable, financial aid, general reconciliation and reporting, and fixed asset functions. Assist where needed in all accounting responsibilities. Apply general accounting experience to meet department deadlines and perform a variety of tasks.

Essential Functions:

Accounts Receivable and Collections:

1. Processes financial aid receipts and distributes where designated.
2. Processes financial aid refunds.
3. Prepares Federal Grant draws.
4. Creates and sends Student and other invoices as requested.
5. Monitors accounts to identify outstanding debts.

Reconciliation and Reporting:

1. Reconciliation of GL accounts, bank accounts, and other accounts as requested.
2. Updates budget status reports for departments.

Fixed Assets:

1. Assists in random and yearly physical inventory counts.
2. Tags all purchased equipment over a determined threshold.
3. Assists in maintaining fixed asset/inventory spreadsheets.

Other Duties:

1. Creates and runs special reports as requested.
2. Assists with various journal entries as delegated.
3. Filing and scanning documents as needed.
4. Assists in End of Year procedures as delegated.
5. Ensure strict confidentiality of financial records.
6. Provide customer‐services oriented interaction in all telephone and e‐mail responses.
   

Qualifications:

To perform at a proficient level and to be fully qualified, a person would be expected to have:

Education: High school degree or equivalent.

Specialized Knowledge/Skills:

• Preferred to have a working knowledge of computerized accounting system software, specifically QuickBooks.
• History of dependability, reliability, high work ethic, and confidentiality.
• Computer aptitude for database management, general word processing, and spreadsheet programs, specifically MS Excel, Word, and Google Suite.
• Excellent typing and data entry skills.
• Ability to work in a team-based environment as well as independently.
• Possess excellent follow-up skills, accuracy, and attention to detail.
• Strong written and verbal skills.
• Willingness to take on additional duties and responsibilities as needed.

Experience: Experience in accounting is preferred.

Background Check: Must be able to pass a background check.

Environmental Factors: 

Conventional Educational Environment. In some programs, employees may occasionally be exposed to cleaning chemicals and the hazards associated with their respective industry equipment. 

Disclaimer: 

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification; they are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. 

Southwest Technical College provides equal employment opportunities to all employees and applicants. It prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Individuals with disabilities desiring accommodation for the interview or selection process should contact the College at least 48 hours before the accommodation is needed.