Accounting Specialist Job at Axiomtek in Rowland Heights

JOB BRIEF

We are seeking a detail-oriented and organized individual to join our finance team in the role of Accounts Receivable and Accounts Payable Specialist. The successful candidate will be responsible for managing vendor invoices, processing payments, and reconciling bank statements. This role requires effective collaboration with various departments to secure past due balances and maintain accurate customer records. The ideal candidate will have a strong background in accounting, proficiency in Microsoft Office, and excellent attention to detail.

ROLE OBJECTIVE

The primary objective of the Accounts Receivable and Accounts Payable Specialist is to ensure accurate financial transactions, maintain vendor and customer accounts, and support the timely collection of receivables. This role aims to enhance the efficiency of financial operations while adhering to the Quality Management System and contributing to the overall financial health of the organization.

KEY RESPONSIBILITIES include the following. Other duties may be assigned.

• Posting vendors invoices and processing checks for payments.
• Managing vendors’ files including issue/file Form 1099.
• Reconciling Company Bank/Credit cards statements.
• Conducts all efforts to secure and collect past due balances from customers by working with other department, collection agents or legal assistants.
• Proofreads AR invoices generated on the daily basis and distributes copies accordingly.
• Posts deposited checks or credit card payments.
• Researches and processes charge backs, returns, and bad checks.
• Setup and update customers’ terms and credit limits. Review periodically.
• Release sales orders according to customer’s account credit status.
• Maintains customer’s sales tax status, resale certificates, files sales tax return according to State law.
• Updates all required reports by due dates.
• Answer incoming calls and sort mails.
• Assists with Month-end closing and other job related projects, as requested.
• Must adhere to Quality Management System.

QUALIFICATIONS, SKILLS AND PREFERRED ATTRIBUTES:                                                                   

• Minimum of 2 years of experience in accounts receivable and accounts payable.
• Associate or Bachelor’s degree in Accounting, Finance, or a related field.
• Proficiency in Microsoft Office, particularly Excel.
• Excellent attention to detail and accuracy in entering financial data.
• Strong proficiency in 10-key typing and data entry.
• Experience with SAP is a plus.

BENEFITS:

• Medical Insurance
• Dental Insurance
• Vision Insurance 
• 401(k) & Employer Matching 
• Company Paid Group Life Insurance
• Paid Time Off
• Paid Federal Holidays