Asian Health Services

Senior Accounting Manager Job at Asian Health Services in Oakland

Asian Health Services, Oakland, CA, United States

Asian Health Services, founded in 1974, provides health, social, and advocacy services for all regardless of income, insurance status, immigration status, language, or culture. Our approach to wellbeing focuses on "whole patient health," which is why we provide more than primary care services, including mental health, case management, nutrition, and dental care to more than 50,000 patients in English and 15 languages: Korean, Lao, Burmese, Mandarin, Cantonese, Spanish, Portuguese, French, Mien, Karen, Mongolian, Karenni, Tagalog, Khmer, and Vietnamese. We offer medical, dental, and mental health services for all ages.

Location: HQ

Job Summary:

Reporting to the Director of Finance, the Sr. Accounting Manager is responsible for managing the full cycle patient revenue postings, reconciliations, and analysis: the financial leadership, expertise, and oversight for the day-to-day accounting functions and financial reporting of the agency ensuring and maintaining a high level of accuracy, integrity, timeliness of financial reporting and internal controls. The incumbents in the position will work in close partnership with the Assistant Controller to achieve the essential job functions and may be required to perform each position's duties as needed.

Essential Job Functions

In partnership with the Revenue Cycle Managers, reconciles OCHIN/EPIC patient billed revenue, cash, and visit information to import accurate patient revenue information into Accounting software.
Analyze revenue cycle-related data reporting on variances and trends.
Under general supervision, perform moderately complex to complex financial and statistical analyses
Perform revenue analyses including periodic Medicaid and Medicare FQHC reimbursement reconciliations.
Provides fiscal information to appropriate outside agencies as needed, including annual cost reports for Medicare and Medi-Cal, Medi-Cal PPS reconciliations, UDS/OSHPD, County business property statement, Form 1099-Misc, and tax forms 990 and 199 reporting for the agency's independent accountants.
Support the CFO, the Director of Finance and other leaders in developing service line analysis to support financial planning and annual the l budgets
Assist the CFO, Director of Finance and other leaders with analyzing payor contracts and monitoring their payment adherence and overall contractual performance
Develop or assist with the development of queries, reports, dashboards, and other self-service reporting for the enterprise
In partnership with the Assistant Controller, the Sr. Accounting Mgr. will supervise and quality control staff performing:

Monitor and update the fixed assets system and perform depreciation distribution. Participate in the annual physical inventory processes if needed.
Participate in the Annual Fiscal close and outside audit
Plans organize and direct the operations of general accounting, banking and investments, cash flow, fixed assets, and tax filings.
Prepares maintains, and monitors a suite of monthly reconciliations of balance sheet and income statement accounts performed by members of the Fiscal Department. Provides leadership to the accounting staff through training, evaluating performance, and providing technical assistance.
Prepares monthly Balance Sheets, Income statements, and Cash flow reports for the Director of Finance and CFO to assist in the preparation of the Financial reporting package distributed to the CEO, Exec leadership, and Board of Directors, apprising the Director of Finance of any issues or areas of concern.
Responsible for weekly cash flow tracking and reporting.
Coaches and educates staff on best practices, policies, and procedures of the organization. Responsible for the development of talent of direct reports
Evaluates direct reports within designated time frames, providing ongoing feedback, coaching, and supervision, addressing performance issues in a professional and timely manner.
Coordinate the work activities of the staff in preparation for the annual audit and tax return. Ensures that support schedules are prepared on a timely basis.
Develops and implement process improvements within the accounting department to increase efficiency and/or internal control procedures.
Participates in the development of the annual operating budgets.

Supervisory Responsibilities

Under the supervision of the Director of Finance conducts supervisory/managerial responsibilities by the organization's policies and applicable laws including interviewing and hiring employees; planning assigning, scheduling, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems

General Agency/AHS Duties

Fosters an environment that promotes trust and cooperation among clients and staff.
Enforces clinic policies and procedures, including maintenance of client confidentiality under HIPAA privacy rules, to ensure that the principles of AHS are implemented.
Plays an active role in planning organization-wide activities such as AHS general membership meetings, fundraisers, special clinic days, and other events.
Participates in general membership meetings, fundraisers, and other public events, as required.
Participates in outreach activities, agency advocacy, and serves on ad hoc committees, as requested.
Attends AHS staff retreats and Board of Directors meetings, as required.
Participates in agency-wide quality improvement program processes and performance improvement teams to ensure excellence in the quality of services provided across the agency.

Minimum Qualifications

Bachelor's degree in Accounting from an accredited college or university and three years of progressive accounting or revenue cycle experience or an equivalent combination of education and experience.
Experience in a Healthcare setting, auditing of health care organization or closely related field.
Experience with Healthcare financial management systems and other integrated software packages such as Oracle, SAP and PeopleSoft.

Preferred Qualifications

FQHC/Community Health Clinic experience
OCHIN/EPIC or EPM/EMR software experience.
Experience participating in UDS reporting and MediCal PPS reconciliations
Lead or supervision experience.

Knowledge, Skills & Abilities

Strong understanding of GAAP, Code of Federal Regulations (A122 and A87), single audit (A133), internal control processes, and hands-on experience overseeing and managing a multitude of grants from varying funding sources.
Advanced analytical, accounting, and problem-solving skills, financial accounting analysis, and reporting skills including budgeting, reconciling General Ledger, and preparing financial reports.
Knowledge of reimbursement procedures to compile and allocate cost information to specific accounts. Ability to work collaboratively to achieve common goals and communicate within different levels of the organization.
Ability to exercise initiative, judgment, discretion, and decision-making to achieve organizational objectives Effective supervisory skills to oversee direct reports and delegate responsibility and authority to staff
Demonstrated attention to detail Must be a well-organized professional who thrives in a fast-paced work environment.
Ability to multi-task, prioritize, and meet deadlines.
Strong written and verbal communication skills.

Physical & Work Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

$116,239.50 - $118,443 a year

BENEFITS:

Medical, Dental, Vision premiums 100% paid by AHS

12 Vacation Days

12 Sick Days

12 Holidays and 3 Floating Holidays

3% 403B Employer Contributions and up to 2% Employee Match Contribution

Transportation Benefit Paid by AHS

FSA/Dependent Care Assistance

Long Term Disability