NIC Partners is hiring: Project Accounting Associate in Rancho Cucamonga

NIC Partners is an employee-owned IT solutions provider transforming Southern California’s educational campuses. Creating a trusting, secure educational environment that supports schools in their mission of nurturing productive learners is at the heart of what we do at NIC Partners. For over two decades, we’ve dedicated our expertise and commitment to enhancing the digital and physical security of K-12 educational campuses in Southern California.

As part of our benefits package, we offer medical, dental, and vision coverage, 401k, vacation, sick, and 11 paid holidays. Our empowering work environment values your “Can-Do” attitude and proactive approach, fostering professional growth and continuous innovation. As a team member, you’ll enjoy a positive, collaborative atmosphere and have a direct stake in our success through our unique ESOP structure. Are you ready to make an impact and grow with a company that values your contributions? Apply today and embark on a rewarding career with us.

Job Purpose:
The Project Accounting Associate reports directly to the Project Accounting Supervisor. The Project Accounting Associate is responsible for the financial and administrative aspects of the project from beginning to end in collaboration with Project Managers.  The Project Accounting Associate fosters good working relationships with Project Managers, Management, fellow employees, customers, and vendors. The Project Accounting Associate has a broad knowledge in multiple aspects of information technology and possesses the capabilities of communicating deliverables to customers, internal and external. The Project Accounting Associate will work on tasks associated with specific aspects of projects. The Project Accounting Associate MUST:
 

• Provide a positive “Can-Do” attitude and show positivity through teamwork
• Deliver excellent customer service skills
• Ability to respond to information requests
• Troubleshoot account issues
• Participate in mandatory training programs
• Resourceful and highly organized

Essential Job Functions:
 

• Project Costing
  • Manages project budgets in accounting system. 
  • Maintains soft copy job folders for each project. 
  • Obtains any other documentation needed.
• Project tracking
  • Monitors budget variances on projects.
  • Discusses and analyzes progress of projects, including variance with PM’s
• Procurement
  • Procures all equipment, materials and services required for the projects. 
  • Tracks back orders and coordinates returns. 
• Forecasting 
  • Collaborates with PM’s to update revenue and billing forecasting every week.
  • Updates AR Cash forecasts daily.
• Accounts Receivable
  • Issue invoices as projects progress and manage over/under billing. 
  • Responsible for the collection of all outstanding AR on projects and updated cash flow.
• Accounts Payable
  • Review and resolve accounts payable issues related to projects.
  • Processes month-end project close-outs.

Responsibilities/Duties

• Reacts to project adjustments and alterations promptly and efficiently.
• Adheres to all company policies, procedures, standards, and safety rules. 
• Performs other tasks or projects as assigned by the manager
• Must be available to work Monday through Friday, 8:00 a.m. to 5:00 p.m.
• May be required to work additional hours, as needed, to meet deadlines 

Experience/Education:

• Bachelor’s Degree (B.A.) from a four-year college or university preferred
• At least 5 years experience and/or job-related experience
• Equivalent combination of education/job experience

This is a hybrid position
Salary range $26 to $30/hour

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