Client Accounting Specialist Job at Prairie Fire Resources in Kansas City

SUMMARY & PURPOSE:As the Client Accounting Specialist II at Prairie Fire Resource, you will play a pivotal role in managing the financial intricacies for multiple clients. Your responsibilities will encompass day-to-day financial processes, fostering positive client and vendor relationships, and implementing efficient accounting processes and procedures.

ESSENTIAL DUTIES:

• Accounts Payable & Receivable Proficiency: Execute and day-to-day accounts payable processes, including cash management, vendor bill payments, and credit card receipt processing. On the receivables side, handle contract reviews, monthly invoicing, and customer record maintenance.
• Relationship Management: Be the go-to contact for positive client and vendor interactions. Respond to inquiries promptly and provide necessary data, ensuring a seamless and collaborative partnership.
• Documentation & Compliance: Obtain crucial paperwork from clients and vendors, such as W-9 information, to facilitate smooth accounting operations. Ensure compliance with industry regulations.
• Month-end: Lead month-end closing processes, from bank reconciliations to general ledger auditing. Your attention to detail ensures assistance with accurate financial reporting.
• Payroll Assistance: When necessary, collaborate with the payroll team to assist in payroll processing and recording for assigned clients, demonstrating your versatility in financial functions.
• Administrative Duties: Beyond the numbers, handling administrative duties like scanning invoices and maintaining an efficient electronic filing system.
• Innovation & Process Improvement: Identify opportunities for centralization, elimination, or automation of activities. Implement innovative solutions to enhance client financial processes.
• Collaborative Client Guidance: Work closely with clients and cross-functional teams to define, establish, and implement accounting systems, processes, and procedures. Provide proactive accounting guidance and address risks related to client business initiatives.
• Client Growth Support: Contribute to the continued growth of Prairie Fire Resources by devising creative solutions to complex client financial challenges, helping exceed our business goals.

QUALIFICATIONS & EXPECTATIONS:

• Bachelor's degree in Accounting or equivalent practical experience for a minimum of two years.
• In-depth understanding of accounting principles and best practices, with proven knowledge of accounts payable and receivable processes. Demonstrate sound judgment and adherence to accounting best practices.
• Highly proficient in using accounting software, showcasing a high level of accuracy and organizational skills.
• Excellent communication skills, both written and verbal. Exhibit a high level of confidentiality in handling sensitive financial information.
• Ability to thrive in a fast-paced environment, with the ability to manage multiple interruptions, and showcasing the ability to identify and correct numerical errors.
• Excels prioritization skills to meet deadlines with minimal supervision.
• Demonstrate a commitment to continuous learning, staying abreast of industry updates and retaining knowledge.
• Team-oriented mentality with a proactive willingness to assist in various tasks.
• Must be authorized to work in the United States and fluent in the English language.

PHYSICAL AND OTHER REQUIREMENTS:
In the capacity of the Client Accounting Specialist II position, the employee is expected to engage in verbal communication and auditory tasks. This frequently involves prolonged periods of sitting, utilizing hands and fingers for tasks such as handling, feeling, and operating a keyboard. There may be occasional requirements to stand, walk, reach with arms and hands, climb or balance, and adopt stooping, kneeling, or crouching positions. Close vision capabilities are essential for this role.

The position entails face-to-face interactions with individuals and teams, providing opportunities to make independent decisions with limited supervision. The role demands precision and attention to detail, given the need to meet strict deadlines and collaborate within a group or team setting.

The work environment may include exposure to distracting sounds and noise levels. The primary work setting is indoors, with conditions controlled for environmental factors.

CORE VALUES:
All tasks should align with our Core Values, which are elaborated upon in-depth during our new hire onboarding:

• Deadlines are not just a suggestion
• Our clients are not our Quality Control
• Everyone is a lifeguard!  Don’t be the one who lets themselves drown
• Don’t let the finger be pointing at us
• We aren’t that kind of Company.  We treat our employees, clients and vendors with respect, and expect the same in return
• Ask Questions. Don’t assume you know everything- we don’t!

DISCLAIMER:
This job description serves to outline the general nature and level of work involved; it should not be interpreted as an exhaustive list detailing every responsibility, duty, and skill essential for the position. It neither states nor implies that the duties mentioned are the sole obligations of the employee in this role. These responsibilities are subject to modification at the discretion of Management. Employees are expected to adhere to and execute any additional job-related instructions and duties in accordance with Federal and State Laws.

All job requirements are open to reasonable modification to accommodate individuals with disabilities. Successful job performance is contingent upon the employee's proficiency in carrying out each duty. It is important to note that employment remains on an "at-will" basis, providing flexibility for both the employer and the employee.