Accounting and Procurement Clerk Job at Complete Technology Services in Kansas C

Accounting and Procurement Clerk

Complete Technology Services is looking for an Accounting and Procurement Clerk to join our growing team!

Job Type: Full-Time, Entry/Mid-level

Department: Finance/Operations

Industry: IT Managed Services

Complete Technology Services (CTS) is a managed service provider supporting the technology needs of businesses around the Midwest. The Accounting and Procurement Clerk will support both the financial and operational facets of our business. This role will handle accounts payable (AP) and accounts receivable (AR) tasks, alongside procurement and inventory responsibilities. The ideal candidate has a strong foundation in accounting, a detail-oriented mindset, and a knack for streamlining purchasing and shipping processes.

Position Overview:

• Entering vendor AP billing while reviewing invoicing for accuracy
• Generate and distribute client invoices, applying accurate billing rates and terms.
• Handle ACH payments pulled from clients for outstanding AR invoices
• Recording cash deposits and auto payments
• Monthly reconciliation of all bank accounts
• Track and reconcile corporate credit card transactions
• Understand and assist with interface between internal ERP systems and Quick Books
• Place and track purchase orders, source vendors, and manage procurement requests to meet operational needs.
• Coordinate with vendors to ensure order accuracy and timely delivery of products and materials
• Match purchase orders with invoices and reconcile any discrepancies
• Track and record inventory levels, ensuring data accuracy in the system.
• Conduct periodic inventory audits to maintain optimal stock levels and address discrepancies.
• Organize and oversee shipping and receiving schedules, coordinating with carriers to track shipments and confirm timely delivery.
• Maintain accurate records in our ERP, accounting, and inventory management systems (such as QuickBooks and ConnectWise Manage).

Qualification Requirements:

• Education: High school diploma or equivalent; Associate’s degree or coursework in accounting, finance, business, or related field is a plus.
• Experience: 1-2 years in an accounts payable/receivable, procurement, or inventory role, ideally in IT or a related industry.
• Technical Skills: Familiarity with accounting software (QuickBooks, ConnectWise Manage) and proficiency with MS Office Suite, especially Excel.
• Organizational Skills: High attention to detail and ability to manage multiple tasks with accuracy.
• Communication Skills: Ability to effectively communicate with vendors, clients, and internal teams.

Complete Technology Services is an equal opportunity employer*