Accounting and Administrative Specialist Job at Quanta US in New York

Our client, an importer and distributor of meat products from Italy to the US is looking for an organized and reliable Accounting and Administrative Specialist to join their team. In this position, you will be responsible for the Company’s bookkeeping and accounting functions. The right candidate must come with a Finance/Accounting background and have experience doing bank reconciliations, working with vendors (invoicing and keeping track of received payments), issuing customer invoices, journal entries and month-end closing reports.

Main Responsibilities

• In charge of the bookkeeping and accounting responsibilities including preparation of monthly accounting reports
• Assist in the budget and business plans for the US branch, by providing accurate information and analysis
• Establish and maintain an overall monthly expense budget based on current management guidelines
• Carry out day to day office administrative and operational tasks in a timely fashion
• Ensure timely compliance with the Company’s obligations and deadlines
• Serve as backup for logistics in managing shipment activities, ensuring pickup and delivery is on time and in maintaining carrier relationships to ensure dedicated capacity on a large scale
• Assist in inputting and processing accurate shipment data in Company’s EDI system

Qualifications

• Bachelor’s degree in Accounting, Finance or Business Administration
• 2 to 5 years’ experience in an Accounting/Finance department or in a role which includes accounting/bookkeeping responsibilities
• Some experience with accounting for imports, especially from Europe, is highly preferred.
• Exposure to customs clearance as well as converting Euro to Dollars, highly preferred
• Ability to work in a fast-paced environment with rapidly changing priorities
• Excellent Excel skills, required
• QuickBooks experience, highly preferred
• EDI knowledge, a plus
• Strong work ethic, energetic, fast learner
• Good organization and time management skills
• Strong verbal communication and problem-solving skills
• Experience with organizing trade shows/ industry events is a plus
• Hybrid schedule – 3 to 4 days in-office in DUMBO, Brooklyn, and 1 to 2 days remote
• Ability to work between the hours of either 8am-4pm or 8:30am – 4:30pm