Momentum Search Partners is hiring: Legal Billing & Accounting Assistant in
Momentum Search Partners, Austin, TX, United States
Job Description
LEGAL BILLING & ACCOUNTING ASSISTANT
Position reports to: Law Firm Administrator
FLSA Status: Non-Exempt
Excellent family friendly downtown Austin, TX based civil law firm is seeking a LEGAL BILLING & ACCOUNTING ASSISTANT. To qualify for this opportunity you should have a minimum of 2+ years of law firm and legal billing & accounting experience. Strong understanding of legal billing software and MS Excel experience working with spreadsheets; along with excellent organizational and attention to detail skills.
Position Summary: The primary purpose of this position is to assist the Law Firm Administrator by following established policies and procedures to perform moderately complex billing and accounting tasks.
Essential Duties and Responsibilities:
- Utilize computerized accounting software program and process billings.
- Print, edit, and finalize client billing, including preparing and updating client billing spreadsheets.
- Maintain and reconcile client trust balances.
- Perform conflict checks and open new client files (Back-Up)Submit invoices via electronic billing through third party vendor.
- Process credit card payments and maintain spreadsheet
- Maintain contact with attorneys and staff on billing matters.
- Analyze aged A/R and WIP reports and work with attorneys and Administrator to maximize collections.
- Prepare firm and client deposits (Ruby and Chris an assist, if needed).
- Prepare monthly retainer invoices manually for David Armbrust and electronically for Richard Suttle.
- Process daily check requests (Back-Up).
- Maintain spreadsheet of Firm Notaries and process new and renewing applications.
- Assist Administrator with various projects and reports.
- Type memoranda, letters, and forms.
- Occasionally work outside normal business hours.
- Understand and comply with all Firm policies and procedures.
Computer Skills: Microsoft Office Suite (Word, Excel, Outlook), Google, Orion, and Net Documents.
Education: Bachelors degree in accounting or finance helpful, but not required. Will considered experience.
Must be willing to undergo a background check.
We are a strategic, recruiting partner for our corporate and law firm clients, who turn to us when their legal and compliance hiring requires a higher level of understanding of the legal talent pool and legal job they seek to fill.