Accounts Payable/ Accounting Assistant Job at Restaurant Support Center in River

JOB TITLE: Accounts Payable/Accounting Assistant                     

REPORTS TO: Accounting Manager                                                                CLASSIFICATION: Non-Exempt         

DEPARTMENT: Accounting                                                                              LEVEL: Administrative

SUMMARY OF POSITION: The Accounts Payable/Accounting Assistant is responsible for managing accounts payable, accounts receivable, cash reconciliations, purchasing credit cards, and journal entries for a fast-paced, multi-company medium sized family business.  The ideal candidate must be able to communicate effectively, possess analytical and problem-solving skills, strong organizational skills and be detail oriented.  

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Review, obtain approval, allocate (multi-company), general ledger coding, and input a high volume of accounts payable invoices
•  Process bi-monthly check runs, including printing checks, matching checks and back-up, mailing payments to vendors; and filing payments
•  Review, reconcile, code and input employee expense reports and credit card accounts
• Manage the accounts receivables including entering invoices, billing customers (email invoices), and proactively follow-up on aged invoices
• Research vendor, customer, and employee inquires and resolve in a timely manner
• Quarterly review accounts receivable and accounts payable aging reports and resolve aged items
• Download daily cash reports from POS systems, reconcile cash receipts including: cash, credit cards, gift cards, and third-party income with bank transactions
• Assist the Accounting Manager with entering journal entries, preparing bank reconciliations, and year-end audit schedules
• Provide management with reports, data, and analysis request for month end close and annual audit
• Takes ownership of additional projects in order to advance the goals of the accounting department
• General office duties including filing and scanning of invoices, corresponding via email and answering
• Perform other tasks, as assigned

JOB REQUIREMENTS

• Thorough knowledge of accounts payable, including familiarity with the general ledger and financial chart of accounts.
• QuickBooks experience required.
• Intermediate to advanced computer skills in Microsoft Office and Excel.
• Excellent attention to detail.
• Strong organizational ability and data entry skills including 10-key (typing speed: 50 wpm).
• Effective verbal and written communication skills.
  
• Must be able to work as a team member.
• Ability to work independently and provide information in a timely manner.
• Excellent time management skills with a proven ability to meet deadlines.
• Must be able to thrive in a fast-paced environment and successfully manage multiple projects with ever-shifting priorities.

EDUCATION AND EXPERIENCE

•  Associate degree in a related filed or equivalent experience; including completion of basic accounting classes.
•  3+ years' experience in similar role within a retail, restaurant, or multi-unit environment.

WORKING ENVIRONMENT/MINIMUM PHYSICAL REQUIREMENTS

• Minimum age of 18 years.
•  Full-time position: the position may require weekends and evening work.
•  Ability to sit, stand or walk for long period of time.
• Ability to push and pull up to 30 pounds.
• Must be able to lift up to 40 pounds at times.